Products / AvidBuy

Purchase Order Software

More PO visibility and control. Less hassle.

Purchase order automation

Ensure your PO process moves smoothly and with as little hassle as possible with PO automation. With the help of AvidBuy, our purchase order management software, you can reduce unapproved purchases, coding errors and unnecessary delays in your PO process. You can also gain greater visibility by automatically matching invoices to POs. With AvidBuy you can access:

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Power your business with PO automation

Reduce unnecessary delays in your purchase order process with AvidBuy.

Gain Greater Efficiency and Visibility

Determine the best purchasing patterns by eliminating multiple purchasers for similar products and gain additional visibility into purchases and processes. Make data-driven decisions with AvidAnalytics, our available embedded business intelligence solution.

Keep Control

Reduce the likelihood of fraudulent or incorrect invoices by leveraging 2-way or 3-way matching, placing you in complete control of your purchasing process.

Stay Organized

Keep track of every stage of your purchase process. Once your supplier emails you an invoice when your order has been processed, AvidBuy will conveniently match the purchase order to the invoice.

Integrations Tailored to You

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Frequently Asked Questions

Do you support PO matching?

Yes, AvidInvoice supports both a 2- and a 3-way match.

How do I get my purchase orders into the system to initiate the matching process?

Purchase orders can either be created within AvidBuy or imported from your integrated ERP, accounting system or third-party solution directly into the system.

How will the solution impact my current workflow?

The solution fits right into your current workflow process, but automates the time-consuming steps, saving you time by eliminating manual AP tasks.

What are some best practices for utilizing PO management software?

Due to increasing pressure from investors, boards and compliance officers, the CFO must have a hand (or two) in every aspect of business operations. This means finding ways to free up your time for more strategic buying by empowering your managers to make smart spending decisions.

Some PO management best practices include budgeting at the department level to control costs, delegating approval of lower value items to your department managers, and initiating automated approval workflows that enforce business rules for purchasing. Read More...

What is purchase order software?

Purchase order software is a specialized business tool designed to streamline and automate the procurement process. It facilitates the creation, approval, and tracking of purchase orders. Additionally, integration between a purchase order software and other business systems can provide a comprehensive solution for managing the end-to-end procurement lifecycle.

What is automated invoice processing software?

Automated invoice processing software consists of a set of coded instructions for processing invoices. The software follows rules and conditions for how to proceed with invoice automation.

For example, your company may have a rule that any invoice over $1,000 has to be approved by the CEO. The software automatically notifies that CEO about the need to approve an invoice.

Automated invoicing software can follow another rule that your company only wants specific employees to be able to see invoice information. If so, the software follows that rule and only sends the invoices to those specific people. Read more...

CUSTOMER TESTIMONIAL

“It does everything you want; it drives efficiencies by doing things electronically, frees up people's time to do other things.”

Brett Goldman

CFO and Principle, Murray Hills Properties