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Complete Solution for AP & Payment Automation

Purchase Order Application

  • View Purchase Orders Electronically
  • Match the Purchase Order to the Invoice
  • Approve Purchase Order
  • Once Approved, Line Items & Coding are “Flipped” to the Invoice 

Bill Services

We make it easy for suppliers to submit 100% of their invoices through a variety of methods, so that we can deliver them electronically to you. This means that all of the manual data entry that you used to do is history.

Here are all of the ways that suppliers can submit invoices:

  • Email Submissions
  • Upload Electronic Files
  • Send their Paper Invoices to a Unique PO Box

Invoice Application

Our Invoice Application is designed to mirror your current approval processes and workflows, but without all of the paper and inefficiency. By automating the process, your company will be able to track invoices electronically, streamline workflows, and have a central repository for anytime, anywhere access to invoice data.

How It Works:

  • Capture invoice information, status, audit trail
  • Secure Web Submission
  • Import of approved invoices into accounts payable
  • Extensive management reporting
  • Complete visibility of invoice status… anytime, anywhere!

Payment Application

The Payment Application enables companies to pay suppliers electronically while maintaining all of their banking relationships and their current approval workflows.

Benefits:

  • Reduced Processing Costs
  • 24/7 Visibility into Payment Status & Approvals
  • Customizable Payment Approval Workflows
  • Service Teams for Supplier Management & Payment Execution
  • Increased Vendor Adoption of Electronic Payments with the Eligibility for Your Company to Earn Rebates

Pay Services

AvidXchange has a team of over 200 people that create a great experience for suppliers receiving payments through our network. What services do they provide that benefit you?

  • Supplier Data Management
  • Supplier Enrollment into Programs
  • Conversion of Suppliers to Electronic Methods
  • Perform Due Diligence on Any Outstanding Payments
  • Supplier Education

See how all of our software and services work together to create a great experience for you.

AvidXchange Customer Ecosystem

For over 16 years we've been helping companies automate their AP processes. A key part of the AP process is the relationship between a company (the buyer) and its suppliers.

We help companies to receive invoices electronically from their suppliers, and then to pay them electronically with our services. Through this process we have developed a network of over 300,000 suppliers that we are receiving invoices from, or making payments to, on behalf of the companies that we serve. This supplier network has become an integral part of our customer ecosystem. As we move forward as a company we want to be able to offer the suppliers in this network with additional software and services to enhance their experience in the same way that we have for our customers that have fulfilled the buying role. Below are the benefits that both the buyer and supplier receive throughout the automated AP and payment process with AvidXchange.

Application
Services

Buyers

  • Visibility into Purchase Order Status
  • Electronically Match Purchase Order to Invoice
  • Control Expenses

Suppliers

  • Validation that the Purchase Order Amount is Correct to Avoid Confusion with Deliverables

Buyers

  • No Scanning or Data Entry
  • Invoice Information Readily Available in Application
  • Assurance that Data is Accurate

Suppliers

  • More Variety in How They Can Submit Invoices
  • Electronic Options for Invoice Submission

Buyers

  • 24/7 Visibility into the Status of Invoices
  • Invoice Approval Workflows
  • Reporting

Suppliers

  • Easier for Buyer to Answer Inquiries About Outstanding Invoices

Buyers

  • 24/7 Visibility into the Status of Payments
  • Payment Approval Workflows
  • Reporting
  • Visibility into Payment Method Associated with Each Payment

Suppliers

  • Easier for Buyer to Answer Inquiries About Outstanding Payments

Buyers

  • No Management of Supplier Payment Data
  • Don’t Have to Perform Due Diligence on Outstanding Payments

Suppliers

  • Options to Receive Payments Electronically
  • Receive Payments Faster with Electronic Methods

Buyers

  • Reduces Supplier Inquiries About Invoices and Payments

Suppliers

  • Visibility into Invoice and Payment Status
  • Access to Additional Tools to Enhance Their Experience

Buyers

  • Suppliers Receive Payments Faster, Improving the Relationship with the Buyer
  • No Cost to the Buyer for Supplier to Receive Payment Faster
  • Submit Payments in the Same Way

Suppliers

  • Receive Payment for Approved Invoices Faster
  • Improved Cash Flow

Buyers

  • Visibility into Purchase Order Status
  • Electronically Match Purchase Order to Invoice
  • Control Expenses

Suppliers

  • Validation that the Purchase Order Amount is Correct to Avoid Confusion with Deliverables

Purchase Order Application

Buyers

  • Visibility into Purchase Order Status
  • Electronically Match Purchase Order to Invoice
  • Control Expenses

Suppliers

  • Validation that the Purchase Order Amount is Correct to Avoid Confusion with Deliverables

Bill Services

Buyers

  • No Scanning or Data Entry
  • Invoice Information Readily Available in Application
  • Assurance that Data is Accurate

Suppliers

  • More Variety in How They Can Submit Invoices
  • Electronic Options for Invoice Submission

Invoice Application

Buyers

  • 24/7 Visibility into the Status of Invoices
  • Invoice Approval Workflows
  • Reporting

Suppliers

  • Easier for Buyer to Answer Inquiries About Outstanding Invoices

Payment Application

Buyers

  • 24/7 Visibility into the Status of Payments
  • Payment Approval Workflows
  • Reporting
  • Visibility into Payment Method Associated with Each Payment

Suppliers

  • Easier for Buyer to Answer Inquiries About Outstanding Payments

Pay Services

Buyers

  • No Management of Supplier Payment Data
  • Don’t Have to Perform Due Diligence on Outstanding Payments

Suppliers

  • Options to Receive Payments Electronically
  • Receive Payments Faster with Electronic Methods

Supplier Portal

Buyers

  • Reduces Supplier Inquiries About Invoices and Payments

Suppliers

  • Visibility into Invoice and Payment Status
  • Access to Additional Tools to Enhance Their Experience

Invoice Accelerator

Buyers

  • Suppliers Receive Payments Faster, Improving the Relationship with the Buyer
  • No Cost to the Buyer for Supplier to Receive Payment Faster
  • Submit Payments in the Same Way

Suppliers

  • Receive Payment for Approved Invoices Faster
  • Improved Cash Flow

Our software and services benefit roles within the companies that we serve in different ways.
What's your role?