Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.
Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.
Moreover, AvidXchange allows accounts payable teams to utilize a paperless and electronic bill payment system combined with sophisticated automation tools to better facilitate the flow of payments from accounts payable to suppliers.
The best invoicing software would ideally give you more than just the option to complete routine electronic bill payments; it could also make the process of doing so as seamless as possible. AvidXchange could help free your accounts payable team from tedious, repetitive tasks and streamline the invoice process so that you and your department can save time and money.
One of the more notable ways in which AvidXchange could simplify the invoice and payment process is via automation. With the assistance of artificial intelligence, AvidXchange aids in reading and extracting key components of invoice data, removing the need for the manual labor it takes to look over and process every single invoice. Once the relevant information has been collected and consolidated into a neatly organized system, it can then be automatically routed for approval. Rather than flagging down a supervisor, they will be automatically notified about the prepared invoice and can take care of their portion of the approval process to ensure that suppliers get paid on time.
All of this takes place on one cloud-based platform. This means that as long as you have an internet connection, your team could view updated information on the status of their invoices.
Your team could be putting a great amount of effort and attention to detail into the ongoing task of correctly processing invoices. To help with this, some accounts payable teams may turn toward an invoice app. AvidXchange offers invoicing software that is familiar with the complexities of invoice processing and the day-to-day tasks delegated to the accounts payable team. As such, AvidXchange could be able to handle more complex invoicing, even for more specialized industries including real estate, construction, and banking.
However, even though AvidXchange could keep up with complicated processes, that does not mean the software is just as complicated to use. When it comes to simple invoice software, AvidXchange could likely be integrated with your finance team’s existing accounting system, lessening the difficulty associated with invoice processing as a whole. This could ensure that the invoicing process is not only smooth for the accounts payable team but also efficient, so that suppliers may be paid on time.
AvidXchange is an invoice software that has the power to make the most complex cases easier to solve and more efficient as a result by eliminating the need for massive volumes of paperwork. The money saved on postage, envelopes, and check printing as well as the time saved by eliminating these manual tasks could instead be spent on resources that could aid in the growth of your business.
AvidXchange’s billing software can automate your accounts payable billing processes and, in turn, possibly reduce your overall bill payment processing costs. With the help of AvidXchange’s simple billing software solution, your accounts payable team could have the opportunity to make use of paperless billing. Paperless billing and electronic payments have the potential to garner high economic savings by reducing or eliminating the need for envelopes, postage, and check printing.
Many of the traditional types of billing system methods are heavily reliant on paper documentation. As technology has advanced, so have the options for processing invoices and paying bills. AvidXchange offers an option for paperless, electronic billing that could reduce bill payment processing costs through the elimination of check printing, envelopes, postage, and time spent on more manual tasks.
By consolidating your accounts payable team’s data on one centralized, digital platform, your records can also be maintained and widely available to other members of the team, unlike paper documents that have more limited sharing power and greater risk of getting lost. In other words, the accounts payable team may check on the status of invoices at any time simply by accessing AvidXchange’s cloud-based platform. This could be done from any device, so long as the user has a working internet connection.
The best electronic invoice solution would ideally be adaptable to the needs of the accounts payable team as a whole. AvidXchange could potentially replace your existing paper-heavy invoice process with a more efficient electronic invoice solution. AvidXchange could likely be easily integrated with your accounts payable team’s existing workflow routine. That way, the accounts payable team may not have to abandon the systems that they currently understand how to navigate.
When your accounts payable team makes use of an electronic invoice solution, you may not have to worry about completely overhauling your existing systems. Under AvidXchange, your company’s current accounting system could remain your system of record. AvidXchange does not have to replace or dictate your accounts payable team’s routine either; rather, it could streamline the invoicing process. As you use the AvidXchange platform, you could receive accompanying files containing all of the automated payment information needed to reconcile your B2B bill payments.
Compared to other e-invoicing solutions, AvidXchange is backed by a supplier network of over 700,000 businesses. With that many connections, your accounts payable teams could better ensure that suppliers get paid according to their specified needs. This could be especially important, as not all suppliers may have the same payment method preferences.
Considering all of the benefits invoice processing software presents, your accounts payable team may wonder if it is possible to receive them from a free invoice app. While free invoice software may look enticing at first, it is important to keep in mind that the features offered through such free software may be limited. Even if you come across the best free invoice software, it is likely not going to be the same as the best invoice software, as it simply lacks the automation features that paid software may offer.
Moreover, a common issue with the typical free invoice software download option is that it could lack essential features required for the efficient operation of a mid-sized business. It may be able to handle smaller projects, but would it also be able to handle the volume of processing and the number of invoices carried out by the typical middle-market company? A simple invoice software free download may seem compelling on the surface, but it may end up costing your business in the long run. Paid software like that offered by AvidXchange could be better equipped to provide you with the key components you need to effectively automate your invoicing processes.
A unique offering that AvidXchange’s billing system software provides is the option to use the billing system software to pay bills on your behalf via ACH transfer. AvidXchange could complete the payment process for you, as well as automatically record the payment in your accounting software. AvidXchange could also file a digital record on your AvidXchange account so you can have access to all the information you need at the end of the year for reconciliation of payments.
Instead of scouring the internet for a billing system software download or an add-on service that caters to ACH-related payments, AvidXchange could provide you with that capability. This may seem like a small detail, but with billing system software, the billing system software price versus overall benefits is an important thing to consider. Ideally, if you know you are going to need to make ACH transfers, it could be much more realistic to get that feature included with the software provider or package you choose.
Moreover, AvidXchange could help your accounts payable team ensure that your suppliers are paid according to their specific needs and preferences. AvidXchange is backed by a robust and growing supplier network of over 700,000 suppliers, which could ensure that your suppliers’ payment preferences can be taken into account.
Cloud-based technology is a prevalent tool these days among many middle-market companies, and for good reason. Since AvidXchange is cloud-based, it could be a secure and easy way to log in, review, and manage invoices from any location at any time. This type of simple invoice login tool is critical when it comes to productivity and efficiency in invoice processing.
Viewing an invoice online might seem like a simple action, but it also yields major benefits. Besides curbing your overall paper consumption, invoice online could provide multiple team members with the accessibility to relevant documents they need to ensure a smooth processing and approval procedure for invoices. Reviewing invoices for transfer into the final payment stage could be made more straightforward by using the invoice sign-in platform to see which invoices are pending for review.
With AvidXchange’s invoice login system, your accounting department could have the opportunity to work remotely by providing them with online access so they have flexibility and visibility when they need it. AvidXchange could also help reduce instances of fraud by enhancing your financial security through the leveraging of e-payment adoption, without compromising payment flexibility for your vendors. AvidXchange could keep all the information that your accounts payable team needs in one place.