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Resources   /   Glossary

Invoice Approval Process Flowchart

The average invoice processing procedure can be slow, inefficient and taxing on AP teams. Before you use an accounts payable software, you can look at an invoice approval process flowchart and break down your accounts payable process steps into something manageable and swift.

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Our robust software automates the whole invoice approval process so that your accounts payable team doesn’t have to worry about the more manual tasks. This software can also help your entire company save money while increasing efficiency.

With our cloud-based software, your accounting department can go completely paperless. This means no more pesky, time-consuming paperwork that takes your team away from doing more productive, strategic work.

After all, the typical invoice processing workflow usually involves manually generating many different emails to get confirmation and approval. You might end up having to track down many different people across several departments. All too often, someone loses the email in their inbox. This ends up delaying payments and can have unfortunate consequences.

With AvidXchange, you can track and route invoices through the software, so you no longer have to worry about sending emails to coworkers or trying to push invoices through the approval process manually. Whenever an invoice has been approved, it is automatically routed to the next person in line.

Another benefit AvidXchange brings to the table is increased visibility and control. The software enables you to track invoices on a clean, customizable dashboard. AvidXchange is great at providing visibility, which can help you tighten up internal controls. If your manager has any questions about how the invoice approval process is going, you can answer with confidence. Because AvidXchange’s software is cloud based, your accounts payable team can check the real-time status of invoice approval at any time and from anywhere.

If your team is looking to streamline the billing and invoice process, consider using AvidXchange’s platform to improve your work in virtually every way.

Billing Process Flow Chart

If you’re wondering what is billing in O2C, it is simply a billing process. O2C stands for Order to Cash. Performing the billing process in O2C means following the whole purchase cycle at a high level. The billing process flow chart of O2C follows a sale of goods or services from the time a person first submits a purchase or requests a service, all the way to the time the payment is approved and validated.

AvidXchange’s software works with O2C formats, which ensures that you can get your bills paid on time, without deploying a manual process and in an end to end manner.

Most notably, AvidXchange’s accounts payable software tracks and manages your billing process steps from order to cash. When your company uses AvidXchange’s software, it means you can have peace of mind from start to finish.

AvidXchange starts by helping you manage a purchase order from when you first submit it to a supplier. The corresponding invoice will be tracked and processed for approval. The software also helps you with bill payment once the invoice has been successfully approved. You do not have to submit any additional information in order for it to be processed.

O2C billing assistance from AvidXchange makes the entire process easier and more secure. Plus, with AvidXchange the whole invoice approval process can be paperless, which means you get to save extra time and effort.

Sales Invoicing Process Flow Chart

Invoice processing software simplifies the sales invoicing process flow chart by automating the purchase order process and providing an intuitive sales invoicing process template. Sometimes, a purchase order sent to a supplier may take a while to get a response. AvidXchange makes sure you don’t forget or lose the order at any stage of the workflow. It is capable of keeping track of purchase orders, regardless of when the supplier sends the invoice back.

Once you get the invoice back, however, AvidXchange automatically sends it through your workflow, sending the necessary information to everyone who is a part of the invoice approval process.

While the invoice is passing through various people’s inboxes in the office, you can see it happening in real-time with AvidXchange’s cloud-based, multi-device dashboard. This way, you won’t lose track of which stage any invoice approval is in.

By adding AvidXchange to your purchase order invoice process flow chart, you save a lot of time and stress. If anything appears amiss at any point in the process, the software will be able to show you where the issues are.

You won’t have to worry about the status of the invoice anymore, either. All you and your team have to do is check for updates on a personalized dashboard.

AvidXchange may help with potential external complaints. In some cases, you might receive complaints from suppliers about late payments—and they might be true. In other cases, your records with AvidXchange might clearly show your business has already paid the necessary amount. By having solid digital records, you can create a timeline and figure out exactly what is happening. AvidXchange helps clear up miscommunications and helps reduce risk of fraud. For that, AvidXchange is quite a valuable service indeed.

Invoice Processing Flowchart

While your current process may be functional, it may not be as efficient as it could be. For example, too much paperwork can seriously hinder an office’s speed. AvidXchange can change the way your accounts payable team works by eliminating the need for paper altogether.

If you decide not to digitize or automate your AP processes, your accounts payable team could still have to suffer through messy communications with other departments. When this happens, an invoice may be overlooked entirely.

With our advanced platform, you can track, receive, and approve invoices all in one place. AvidXchange’s dashboard is easy to understand, and it helpfully organizes your invoices for you.

AvidXchange makes the invoicing process flow paperless, which means you can take a breath of relief and take a break from the endless stacks of paperwork. In this digital age, everything is electronic—or at least has a digital option—and for good reason. Automating your invoice processing process flow has many perks. The main benefit is that you can mitigate plenty of risks that are found in a traditional invoice processing flowchart.

Human-entry errors can also be a costly problem. Whether it’s due to a typo or a mistake in just one email somewhere in the process, a single entry error can cause serious problems.

For a business to run properly, it’s important to reduce the number of delays and mistakes. AvidXchange can help your business and accounts payable team do just that.

Invoicing Process Steps

Without the right software, managing your company’s payment and ensuring that all bills are paid on time can be a downright tiring process. Just getting a single invoice validated and approved requires numerous steps. It often has to be passed among several different people. Any misstep anywhere in the process, and you may face a late or even missed payment.

Indeed, invoicing process steps can be an absolute nightmare, fraught with upcoming deadlines and missed payments.That means you might end up having to answer some incredibly challenging questions if anything goes awry.

Fortunately, things do not have to be like this for you. AvidXchange can help make the accounts payable process more efficient. With AvidXchange, the accounts payable invoice processing flowchart becomes automated and paperless. The software automatically processes invoices and places them on one clean dashboard for your team to review and approve.

You will also be able to eliminate the need to communicate back and forth, thanks to our streamlined accounts payable procedures. In addition, you will also get to go paperless, easily streamlining your current approval workflow.

Another great benefit of automating your accounts payable workflow is the potential cost savings. Automated accounts payable workflows mean you could save around sixty percent in costs. This includes all the extra costs needed to manually process all of your invoices.

Our software focuses on saving you time, money, and stress, allowing you to put your time and efforts into more strategic work.

Billing And Invoicing Process

Your billing and invoicing process can be made significantly easier with AvidXchange. AvidXchange’s Order to Cash type software simplifies and automates the entire billing process flow. A common issue that accounts payable teams run into is that they have too much paperwork to process which can become overwhelming at times. Paperwork may seem like a harmless matter, but it adds up. The more you have to tackle, the less time your team has to attend to other matters. Additionally, staying organized becomes even harder because you have to create a system for dealing with all that paperwork and then maintain it.

Everyone on your team then has to understand how the organization’s system works and stick with it. Any cutting corners to make sure everything is on time could have unfortunate consequences. Another potential threat to your business and its well being is fraud. Where there is money and profit, there may be dishonest parties waiting for you to let your guard down. Businesses everywhere, of all sizes and in all fields, can lose money to fraudsters.

With AvidXchange, you can gain more control over the entire invoicing process. With everything organized on one dashboard, you get adequate visibility and records in case anything strange happens during your invoice and bill payment process.

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