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AvidXchange - Accounts Payable Automation Solutions
Products   /   AvidInvoice

Invoice Management Software

Boost efficiency and reduce costs with AI-powered AP invoice automation.

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Invoice automation solution

AvidInvoice is our AI-powered invoice management platform built to help businesses streamline invoice processing, reduce manual work, and improve visibility across the entire invoice workflow. Streamline your entire invoice process with:

  • Automated invoice data extraction software and routing
  • AI and machine learning help capture data from headers and line-item levels for accurate data entry
  • Customizable approval workflows
  • Real-time visibility into invoice status
  • Powerful reporting and analytics
  • Best-in-class service and support

Empower your AP team with AI-powered invoice management

Take charge of your payables while improving efficiency, reducing costs, and gaining greater control.

Increase Efficiency

AP invoice automation with AvidInvoice boosts efficiency in managing your payables. By automating tasks like data entry, invoice routing, and payment processing, you can reduce processing times and lower associated costs. With centralized data and automated workflows, you can say goodbye to the delays and errors of a paper-based process. This means your team can focus on more valuable activities, making your finance organization more agile and productive.

Gain More Visibility

Gain full visibility into committed, approved, and pending costs, empowering you to take better control of your cash flow. Plus, with AI-powered custom workflows, and embedded business intelligence, you can manage and monitor payment statuses and approvals from anywhere, ensuring efficient operations every step of the way.

Achieve Greater Control

Get increased control over your financial processes, helping to mitigate risks and optimize cash flow. This allows for more proactive cash management, enabling accurate forecasting and informed decision-making. Automated approval workflows and audit trails can ensure compliance and reduce the risk of fraud or discrepancies.

AI Embedded Throughout Your AP Workflow

AI agents work alongside your invoice process to stop bottlenecks before they start, speed up approvals, and keep your team in control at every step.

AI Approval Agent  

Our new AI Approval Agent helps you quickly assess how likely an invoice is to be approved by analyzing patterns from your past decisions. Using historical data, such as invoice amounts and supplier details, the AI agent provides real-time insights to you throughout the AP workflow. While the AI agent delivers intelligent suggestions and transparency into how each recommendation was made, you remain in full control of final approval decisions—ensuring human oversight remains part of the process.

Invoice Capture Enhancements  

This enhanced invoice capture feature makes it even easier for you to move invoices through the approval process. By leveraging AI to continuously learn the unique patterns of your data across invoices, it delivers approval-ready invoices that reduce the need for manual touchpoints. As the feature learns, it will apply those insights to your future invoices, helping you work more efficiently with every transaction.

AI Purchase Order Matching Agent  

Our AI Purchase Order Matching Agent automates one of the most time-consuming steps in your AP process: matching line-item details from invoices to purchase orders. It accelerates approvals by automatically matching line-item details between the PO and invoice while also improving accuracy. Visual indicators provide insight into where the AI agent is assisting, supporting confident decision-making while keeping you in control.

Integrations tailored to you

All Accounting Systems

Frequently Asked Questions

We make it simple. Invoices can be submitted via email or scanned and submitted directly into the software. Our full-service solution uses AI to extract critical data quickly and accurately, intelligently aligns key fields to match in a way that your ERP recognizes with proprietary AI exception handling, with our indexing specialists available for an additional validation layer when needed.

AvidInvoice is flexibly designed to meet your business needs. You can easily track and manage approvals without the inefficiencies and paper-wherever you are and from any device.

Yes. AvidInvoice supports 2-way (PO and Invoice) and 3-way matching (PO, Invoice and Receipt) through our AI PO Matching Agent.

Invoice automation uses technology and software to streamline and automate the invoice management process. By removing manual, paper-based tasks, businesses can digitize their invoice data along with the associated management process. This automation improves the efficiency, accuracy, and speed of invoice processing. 

Key features of invoice automation include digital (rather than paper) invoices, automated invoice approval workflows, anytime/anywhere visibility, convenient e-payment options, and seamless integration with accounting systems. 

Businesses typically spend up to 70 percent less time using AP automation instead of manual processes, Goldman Sachs reports. These companies speed up invoice approvals from approximately 10 days to three days. Read more...

Automated invoice processing software consists of a set of coded instructions for processing invoices. The software follows rules and conditions for how to proceed with invoice automation.

For example, your company may have a rule that any invoice over $1,000 has to be approved by the CEO. The software automatically notifies that CEO about the need to approve an invoice.

Automated invoicing software can follow another rule that your company only wants specific employees to be able to see invoice information. If so, the software follows that rule and only sends the invoices to those specific people. Read more...

CUSTOMER TESTIMONIAL

"We always know where invoices are and whose virtual desk they’re sitting on..."

Shanna Williams

AP Manager, RXR Realty