Avidxchange logo
Close this search box.
Close this search box.
Resources   /   Glossary

Best Invoice OCR Software

OCR software may be the next step towards a streamlined, environmentally conscious approach by which accounts payable teams can pay bills for their businesses. The acronym OCR stands for optical character recognition, which means that the software is able to recognize and transcribe handwritten or printed text to a digital text format. These digital copies are stored securely within the software, potentially reducing the risk of data theft or corruption. While this tool has numerous applications within the daily operations of a company, accounts payable was one of the most sensible departments to establish OCR software.

Continued below…

Calculate how much you could be saving with AvidXchange.

* Savings based on potential materials and labor cost reductions. Savings estimate is solely a good faith approximation and does not constitute a guarantee or representation of actual savings. Such estimate is based on information provided and based on current market trends.

Many companies continue to issue physical copies of invoices, traditionally resulting in some sort of transcription of data into a primary accounting system. This process requires both precision and accuracy, as a mistyped character could lead to unfavorable consequences. Once the information has been entered comes the arduous process of filing away or disposing of the initial copy. To err is human; therefore, when faced with a safe and secure alternative, it is not always best practice to enter invoice data by hand. The application of an invoice management software can reduce not only the time required to input information, but also the potential for human error or oversight. The best OCR software may account for these concerns.

The best invoice OCR software makes it so that businesses may enjoy a more streamlined process for paying bills. They may be able to forgo conventional accounts payable methods, potentially freeing up the time of valuable employees to be redirected towards more lucrative ventures.

With AvidXchange, businesses could experience a more secure, accessible method of receiving, processing, and storing invoices and their information, which could aid in the simplicity, readability, and accuracy of your expense reports. You could also provide your company with the opportunity to access financial information at a moment’s notice, sorted and tagged with keywords that can be searched using those keywords.

Best Invoice Scanning Software

The best automated invoice processing software can often allow accounts payable teams to manage and process invoices with the nuanced nature of invoices in mind. For example, AvidXChange allows accounts payable teams to scan paper invoices and convert them into an electronic format. Once the invoices have been converted, an employee can compare the amount and information provided on the scan with the information offered on the receipt or purchase order. This information may then be accessible via one accessible dashboard.

Invoicing scanning software of this nature utilizes an OCR software that could convert your invoices and other accounts payable information into a digital text format. These digital copies provide the opportunity for you to forgo traditional filing or other storage methods, as each scanned document can be labeled and sorted based upon a number of different factors. This could in turn potentially reduce the amount of paper a company must use.

Moreover, each of the vendors used by your company may rely on their own method of issuing invoices. Not all vendors wish to use the same method to receive payments; as such, your accounts payable team may find themselves minding several different payment methods for a myriad of different suppliers. AvidXchange could make juggling these methods more manageable.

Best Free OCR Software

If you were to search “best free OCR software”, you will likely find numerous versions of OCR software available for both Windows and Mac operating systems that do not require a hefty fee. Most of these free softwares boast the same ease of use and benefits as paid programs, such as compatibility with most market scanners and PDF upload formats. Unfortunately, many users find that these free versions offer only the most basic features and are often limited to downloading PDF documents to a desktop computer or laptop with no real categorization. Without a linked accounts payable software, these free versions may not allow for the smooth invoicing process for which many accounts payable teams aim, at least in the long term.

Beyond this, most free OCR software options may make it difficult to be integrated easily with existing systems. AvidXchange is a complete accounts payable solution with OCR software already integrated into the system. As a result, you may not have to spend countless hours importing your existing invoice data to the accounting software. This can in turn help streamline the automation process.

While some versions of free open source OCR software may provide more extensive features, making a free OCR software download tempting, such features may not be sufficient for managing an efficient workflow when it comes to automation, especially if you are looking for more customizable options. Moreover, OCR invoice processing open source software that is free may make it more difficult to adjust accordingly to meet the specific needs of a business.

As such, paid softwares could usually offer substantially more features and security over open source OCR. With AvidXchange, users may be able to experience a more enhanced degree of automation and a dynamic, flexible online data storage platform. Additionally, paid software is often more secure overall, which could lead to fewer security breach concerns for your accounts payable team.

OCR Solution For Invoice

A solid OCR solution for invoice processing and data storage could provide a more streamlined approach to accounts payable processing. This could be especially true when it is integrated with QuickBooks, a widely known and accredited accounting software. QuickBooks does offer its own OCR tools for invoice processing. However, when paired with AvidXchange, accounts payable teams could avoid the Quickbooks tools because this integration could potentially eliminate the need for timely exchanges of data between software platforms.

Furthermore, while there is an existing OCR invoice scanning software offered by QuickBooks, accounts payable teams may be able to use AvidXchange to more easily automate invoice processing while also automatically syncing with Quickbooks. As a result, this integration could also introduce the risk of human error into the accounts payable process, which may require additional employee hours and a loss of time and money. That is because the team may be allowed more transparency of all accounting information with tighter internal controls.

When accounts payable teams cannot access important files and financial information, they may feel the tangible effects of lost time, ineffective accounting practices, and company-wide frustration. By providing access to documents and accounting information across multiple devices and platforms, our OCR invoice scanning software could provide the opportunity to improve the visibility and understanding of your company’s accounts payable data. This could also allow accounts payable team members access to essential data from a working device while also permitting access to sensitive financial information to those who must view it while also ensuring that it remains secure.

OCR Software Online

The best OCR software online could allow accounts payable teams and other decision makers to upload, view, and access important accounts payable information. Ideally, a versatile, practical OCR software for PC could be used to access essential information as it is needed. Whether you and your team require OCR software for Windows or OCR software Mac operating system, the right OCR software online may be flexible in this regard and allow for more seamless integration with an existing accounting system. When comparing various OCR software and deciding which would prove the most beneficial for your business, the best software could offer tangible benefits, such as the integration of accounting and OCR software.

The compatibility of the AvidXchange platform across both popular operating systems may provide an additional advantage for companies utilizing our online OCR software. For example, it may unite employees using many different operating systems. It could also allow accounts payable teams to make use of a dynamic software that incorporates all necessary information and processes within one application, depending on the system they choose to use.

Finally, OCR software could be prone to experience interface and usability issues. Fortunately, AvidXchange may reduce your need for change or transition by utilizing a multifaceted software design that can be used according to the specific needs of the members of the accounts payable team.

AI OCR Software

In the interest of streamlining the complicated process of accepting and approving invoices, some companies may see the benefits of an AI OCR software. The main job of the AI is to enhance the text extraction from bills and invoices, coding the invoices in a manner that could potentially reduce the processing time by simplifying and highlighting the important information contained within. This simplification could reduce both the time spent scanning and streamline the process as a whole. The AI may also possess the capability to check for and keep track of corrections or possible human error. The automated invoice capture software may in turn reduce the time that it takes to process invoices.

The use of an AI within our OCR software may promote the quality, accuracy, and efficiency of your accounts payable process. You could view your invoice dashboard to easily determine where and when an invoice was sent for processing, as the software automatically assigns and submits the scanned invoice to the employee responsible for its approval and payment. An invoice OCR API may allow for a restriction of possible lost time and effort, potentially ensuring the efficiency and accuracy of the accounts payable procedures. The integration of QuickBooks with AvidXchange may also streamline the accounts payable process and allow decision makers crucial access to crucial accounts payable data.

To put it simply, an AI OCR software could allow for the coding of invoices as soon as they are scanned to the platform so that the accounts payable team can oversee a more transparent approval and payment process. The automation and accessibility of the accounts payable process could empower the team to direct and monitor the flow of documents and information, controlling specific access to important financial numbers and other sensitive data. Finally, the best OCR software could allow for the accounts payable team to view invoice information on one centralized dashboard after they are scanned. From there, the invoice will be sent to the person who must initiate the first step in the invoice approval process.

We use cookies to improve your experience, personalize content and analyze our website’s performance. For more information on how we collect and use this information, please review our privacy policy.