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>Resources   /   Customer Success Stories

California Construction Company Goes Paperless with AP Automation

October 12, 2022

Westport Construction

“TimberScan Titanium monitors our AP inbox, pulls invoices into the queue and knows where to send them based on our routing rules. It’s far easier than doing it manually, saves us a ton of time and keeps us from missing things or coding them incorrectly.”

Two male construction workers on a job site looking at a tablet.

Westport Construction

Westport Construction specializes in affordable, multi-family housing. The company is committed to partnering with its clients to deliver on time and on budget. While the construction business has a reputation for being hesitant to change, Westport Construction is a firm believer that innovation provides game-changing efficiencies and competitive advantage. 

Vince Wile joined Westport Construction 10 years ago, evolving from an administrative role on the finance team to a lead decision maker. He oversees the firm’s AP, handling routing and permission setups, onboarding of new users and day-to-day administration of the financial software solutions.

While construction finance is complex and cumbersome with loads of invoices coming in from multiple job sites, Wile can better manage the work thanks to a seamless, automated AP solution from AvidXchange.

Managing Paper Across Job Sites

Collecting and coding thousands of invoices and routing them through approvals was tricky for Wesport Construction, as it is for most construction companies. With multiple job sites acting as their own business entity, sending unique invoices for approvals and prompt payments to their suppliers was almost impossible to do manually. The lengthy, often messy paper trail made it easy for invoices to get lost or attached to the wrong project. As Westport Construction’s business grew, Wile knew they needed to find an AP automation solution to enable their growth.

Anytime, Anywhere Access

With innovation as a driving force for the company, Wile knew automation would transform their finances and give them an edge over competitors. Thanks to AvidXchange’s purchase-to-pay solution, Westport Construction was able to streamline invoice processing, making it easy for job sites to submit, track, and mange invoices anytime, from anywhere, on any device.

Operational Efficiency Gains

Before adopting AvidXchange, Westport Construction’s manual invoice approval process took four days to complete. Now, it takes half as long and there’s no more searching for lost invoices. The average team member is saving around two hours per day in manual tasks and Wile has been able to cut costs associated with printing invoices now that everything is digital. These efficiency gains mean Westport Construction now has more time to focus on forward planning and strategic business initiatives, rather than worrying about the day-to-day financial operations.

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