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How One Church Focuses on Paying It Forward Instead of Worrying About Accounts Payables

August 23, 2022

Central Presbyterian Church

“The reason we chose AvidXchange was due to the need to automate our approvals and to move payment processing and check cutting out of our hands. Since adding AvidInvoice and AvidPay, we’ve noticed a huge difference in our team’s ability to work remotely and log in payments seamlessly.”

male and female co-workers smiling looking at a tablet.

Central Presbyterian Church

Central Presbyterian Church is a historic congregation on the Upper East Side of Manhattan, founded by pastor and abolitionist William Patton in 1821.  

After experiencing a period of decline in the early 2000s, the church has grown its congregation into a culturally diverse body of more than 500 members. To keep up with the continued pace of growth, the church needed an accounts payable (AP) solution that could modernize its outdated processes and meet its growing demands.

Finding an AP solution to scale alongside the church

As the church began to experience significant growth, they realized they needed an AP solution that could grow and adapt to support the church’s daily operations.  

The church used Blackbaud Financial Edge NXT as their accounting system, but they knew they needed to add a more personalized AP solution that integrated seamlessly, removed inefficiencies and would ensure all payments were processed accurately and on time.  

“We were looking for a solution that could easily sync with our current accounting system, Blackbaud Financial Edge NXT, and be able to quickly get approval from the right people within the church,” said the church’s director of finance and operations.

Increasing efficiency and streamlining workflows 

Central Presbyterian Church has seen multiple benefits since integrating Blackbaud Financial Edge NXT with AvidXchange’s cloud-based, invoice-to-pay solution in the summer of 2019. Now, the team can fully automate their accounts payable with automatic syncing of GL codes, vendor lists, and invoices and payments between AvidInvoice, AvidPay and Blackbaud Financial Edge NXT.

Before the church implemented Blackbaud Financial Edge NXT, they would hand off the invoice to several people before the payment process was complete. This could extend the payment process several days, even weeks, creating tension with their supplier relationships.

Now, the church has the structure needed to ensure all payments are made on time. It utilizes automation to minimize human error while decreasing the time and money spent on payment processing.  

Reinvesting savings back into the church

By integrating AvidXchange’s invoice-to-pay solution with Blackbaud Financial Edge NXT, not only was the church able to increase efficiency and streamline AP processes, but they also gained better visibility into their expenses which allowed them to uncover savings.  

These savings have been reinvested into the church’s programs and ministries. By receiving a more accurate representation of where their expenses stand at the end of the month, the church gained visibility into how they could reallocate expenses to better serve their community. 

As the church continues to expand and reach more people in need, AvidXchange will help them to keep pace by increasing efficiencies, providing visibility and maintaining control.  

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