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Stay Cal Expands Hotel Investor Apps Relationship with the Addition of AvidXchange for AP Automation

May 27, 2020

Stay Cal Hospitality, a hospitality management & development company headquartered in the San Francisco Bay Area, has chosen to expand its use of Hotel Investor Apps ERP & Accounting software with the addition of account payable (AP) automation software through AvidXchange. Stay Cal is leveraging technology to grow their portfolio of select-service hotels, while making smart decisions to be able to navigate even severe downturns, like COVID-19.

With the partnership expansion, Stay Cal can now utilize Hotel Investor Apps’ integration with AvidXchange, a leading provider of accounts payable and payments automation solutions with a focus on eliminating manual processes, like AP invoice entry, paper invoices, and paper checks.

According to Hiten Suraj, President and CEO of Stay Cal, “We chose AvidXchange because of the seamless integration with Hotel Investor Apps. The support and on-boarding have been fantastic. The automated AP has brought tremendous process efficiency resulting in cost savings and more importantly allowing our team to focus on qualitative tasks.”

Uyen Tran, Senior Director of Accounting at Stay Cal, added that, “Because the payment process is all online, it saves a lot of time. It has greatly cut down on manual entry and it is easy to look up digital invoices from any supplier. Right now, it is great that I do not need to get stamps, or get printed checks signed. The GMs like it too because it saves time with each invoice.”

When choosing Hotel Investor Apps, Stay Cal compared it to other robust hotel accounting systems and chose Hotel Investor Apps because of its ease-of-use, integrated platform, and the advantages with budgeting and forecasting to make decisions for the future.

Jimmy Palmer, Chief Operations Officer of Stay Cal, said, “We are happy to have this great partnership with Hotel Investor Apps. The support has been amazing. The software has the flexibility to do what we need to do. The Phone app is very accessible. We are customizing dashboards now to get information faster and make operating decisions.”

On the COVID-19 crisis, Suraj added, “At Stay Cal we have always put people first be it our guests or team members. Hotel Investor Apps has been crucial during this time to measure & evaluate performance for all our locations. Our leaders are closely monitoring operating costs and benchmarking it across the portfolio to identify areas for further cost optimization & reduction.”
With Hotel Investor Apps ERP & Accounting, users can predict cash requirements, track vendor balances, deliver vendor reports, and set-up automation processes to either approve, prioritize or delay payments.

Tran commented that, “Hotel Investor Apps’ universal search makes doing research much easier because every line-item entry, every description is right there. I can type in a supplier’s name and go deep into the details.”

Charlie Fritsch, CEO of Hotel Investor Apps said, “Forward thinking visionaries like Hiten and the leadership team at Stay Cal will get through this challenging time, and even come out ahead, because they are prioritizing efficiency and leveraging technology to better serve their staff, their guests, and their hotel owners.”

“It has been a good partnership. Hotel Investor Apps has been quick and consistent on deploying customizations that help make our processes even more efficient”, said Suraj. He added that, “As we look to scale up, it is important to have instant access to relevant and critical information that helps decision making”.

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