The new year brings exciting opportunities for community association management companies aiming to grow their portfolios, opening the door to increased revenue, a stronger competitive edge, and greater long-term stability.
However, while scaling your business offers significant benefits, it also presents real challenges. Each addition to the portfolio means more work for staff that is likely already stretched thin. It’s especially tough on the finance team, who must process more invoices, pay loads of new suppliers, and operate with less downtime.
With AvidXchange, community association management companies can build their business without the serious cost of employee burnout. Accounts payable (AP) automation allows them to reduce time-consuming manual financial tasks—like those around processing invoices, dealing with supplier inquiries and issuing payments—and frees people for more rewarding work.
In this article, we’ll take a look at the hidden cost of growth, specifically the burden it can put on the finance team, and how AP automation can lighten the load for community association management companies.
Growth Is the Goal, But Finance Teams Feel Strained
In an increasingly competitive market, it’s not surprising that 92% of community association management companies plan to expand over the coming year, according to Buildium’s industry report. The industry is ripe with opportunities for growth, but as companies plan for expansion, their finance teams are wondering: how much more can we take on without burning out?
In AvidXchange’s 2026 Trends survey (conducted in September 2025), 80% of finance teams across industries said they’re being asked to “do more with less.” It’s a sign that growth expectations aren’t matched with added support or staff.
As community association management companies grow, their staff has to handle the finances for more maintenance and repair crews, manage additional budgets, and oversee an increasing number of invoices and approvals across offices, teams and regions.
Suppliers for every community expect to be paid accurately and on time. Boards expect fast, accurate reporting, when they need it, and regardless of where it falls on the finance team’s growing to-do list.
It’s a lot, and it can quickly overwhelm staff. When that happens, people are more likely to jump ship, and suddenly you’re scrambling to hire someone with the right skills while trying to keep the business going with a team that’s already stretched thin.
Does Taking Time Off Seem Impossible? Here’s Why.
Needless to say, those working on the finance team of a growing community association management company could use a break. However, according to AvidXchange’s recent IOFM Career Satisfaction Report, 61% of AP professionals took less than 75% of their allotted PTO last year.
Why aren’t they taking time off? Often, it’s because no one can cover their work while they’re away. If they did take time off, invoice approvals and check runs would grind to a halt, stalling payments.
Suppliers waiting on payment aren’t the only ones to suffer the consequences. When teams return to the office, they face overflowing inboxes and a backlog of work, reinforcing a “no real PTO” culture that’s hard to break.
That’s where technology like AP automation can make a real difference.
“If you’ve got the right technology in place, your systems and processes can be more automated so that people can truly check out for a little bit and not have to always be plugged in."
And if something truly urgent were to come up, a cloud-based solution gives anywhere, anytime access. So work can still be easily reviewed and approved even when you’re not at the desk.
Technology Offers Up a Lifeline in Community Association Management
According to the IOFM report, time-consuming manual work is the top frustration for finance teams. Forty-six percent of AP professionals want to eliminate manual invoice approvals, and nearly as many want to do away with manual data entry altogether.
Fed up with the burden of manual work, 71% say they’d use automation tools if they were available to them.
When it comes to payments, people who are shifting to ePayments cite efficiency as the number one motivator. About 25% of those surveyed point to cost savings as their primary driver, while 21% say it’s about strengthening payment security and fraud prevention.
AP automation offers all of these benefits and more. It also allows finance teams to focus on more strategic, enjoyable work. For community association management teams, that means more time for strengthening supplier relationships and board communication and fine-tuning their budgets — the work that actually moves the business forward.
The Bottom Line: You Can Grow Your Communities Without Risking Burnout
Growth will always create more invoices for community association management teams, but it doesn’t have to create more burnout. Modern tools can take the pressure off and keep teams energized as they scale.
AvidXchange’s invoice-to-pay software solution, purpose-built for the community association management industry, empowers companies to add communities to their portfolio without overloading their teams. It provides a faster, more reliable way to process invoices and make payments while taking the stress off people.
To see for yourself how AP automation can help community association management companies like yours reduce manual work, strengthen reporting accuracy, and give teams back their time, download our Infographic: Getting Ahead of Burnout in 2026.