AvidInvoice

Our completely automated invoice management software streamlines the entire AP process, while matching the current approval process that you have in place today.

Automated Invoice Management Software from AvidXchange

Put paper invoices, and all of the headaches that come with them, in the past. Your suppliers will have options for submitting invoices to AvidXchange, so that it will be convenient for them. They can email invoices directly to AvidXchange with an inbox created specifically for your company, or they can continue to mail paper invoices to us.

Regardless of how they choose to submit invoices, we manage that entire process for you, so now you have all of the information that you need right at your fingertips electronically in our invoice management software.

Save the Trees

Stop stuffing printed invoices in file cabinets. Scan your invoice into an electronic format or submit them using our Invoice application in seconds.

Keep Control

Add rules and alerts for your invoices to make our software and service work best for your AP processes.

Stay Organized

Forget about lost files. Log in to our system to get any invoice information you need. Give your auditors permission to search invoices to make auditing season a walk in the park.

Real-Time Reporting

Boost trust and visibility with leadership by providing real time reports on accounts, growth and performance.

AVIDXCHANGE IS THE MOST TRUSTED ACCOUNTS PAYABLE SOLUTION FOR MID-MARKET BUSINESSES.

Not Just Software, We're A Full Solution

Close the file cabinet and save the trees! Our invoice management software is built to automate your company’s current accounts payable process. No matter how many invoices you have, they’ll be automatically coded, assigned to the appropriate workflow, and routed electronically for approval. Once invoices get your stamp of approval, they flow directly into your accounting system for payment processing.

Frequently Asked Questions

What does my invoice look like once it's in the system?

Once your invoice is entered into the system, simply log in to see the scanned invoice and all data that we’ve pulled from it – including payment total, vendor, and due date.

How will AvidXchange reduce my paper consumption?

After invoice entry, recycle the loose leaves. The data, payment details, and approvals are all managed through our invoice scanning process – no pen or paper needed. You can even have your buyers email your invoices to skip a step!

How do invoices get into the software?

We make it simple. Use your personalized AvidXchange email address to send us a PDF or scanned copy of your invoice. All of your buyers will send invoices the same way. Feel free to have your invoices mailed to your AvidXchange assigned P.O. Box, and we’ll use our services to enter them for you.

In disputing an invoice, how is that handled?

The Internal System Administrator or anyone with permissions of your internal team can void an invoice. Note, that this cannot be undone.

Is there a threshold in terms of invoices per month that typically make sense to consider automation?

There isn’t a magic number, but we recommend speaking with an AvidXchange team professional to determine account system integration, and automation software and services that best fit your business.

How can approval workflows be configured? Ex: by department, invoice type, etc.

By default, invoices are listed by Invoice Date, but can be arranged and filtered alphabetically or numerically by: Invoice Number, Invoice Date, Due Date, Vendor, Vendor ID, Total, Property, Property Code, Action, Days Held, Ordered By, Proxy For.

Love your accounting system? We do too.

Avidxchange’s products don’t replace your existing accounting software. Instead, our industry-leading Accounts Payable solutions seamlessly integrate with over 150 of the most popular business accounting systems. After all, we’re here to help streamline your payment processes, not pile on to your pain.

Don’t see your accounting system? Check out our Integrations page for the full list of systems and ERPs that Avidxchange can integrate with.

We are providing much better services to our clients. We are paying vendors on time, and we have visibility to every exception that happens and why it happens so we can get better each and every time.

– Rob P. Senior Director, Financial Operations at FirstService Residential

READY TO LEARN HOW AVIDXCHANGE CAN HELP SAVE YOUR BUSINESS TIME AND MONEY?

RELATED Resources

READY TO LIBERATE YOUR AP?

Request a demo now and say goodbye to all that paper.

AvidInvoice

Automated Invoice Management Software from AvidXchange

Save the Trees

Keep Control

Stay Organized

Real-Time Reporting

Not Just Software, We're A Full Solution

Frequently Asked Questions

Love your accounting system? We do too.

RELATED Resources

Lessons From the Front: How Businesses Are Solving for Critical Gaps in Continuity Plans [On-Demand Webinar]

5 Key Questions to Ask Before Automating Your AP Processes

What is the 3-Way Match Process?

READY TO LIBERATE YOUR AP?

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