Online Invoice Approval System

Invoice management and processing can be an extremely time-consuming and monotonous process — especially when it is being done manually by your accounts payable team. Not only can this type of process lead to burnout in your AP team, but manually processing your invoices can also be very error-prone and lead to costly mistakes down the line. Because of this, there are many different invoice approval app or software solution options available on the market today for businesses to use in their accounts payable processes.
AvidXchange Invoice Management Screenshot
Capterra Logo
4.5/5 (35)
4.5/5
4.5/5
tr-logo
8.5/10
GetApp Logo
4.5/5
G2 Crowd Logo
4.5/5
sa-logo
4.3/5

Accounts Payable Automation Software

Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.

Reduce Costs of Accounts Payable

Reduce Costs

Reduce Costs

No more wasted efforts signing, stuffing, stamping and sending stacks of paper checks. Review, code and approve payments with a few clicks.
Scale For Business Growth

Scale For Growth

Scale For Growth

Savings from eliminating the hard costs associated with paper payments allow your current team to keep up with a growing workload.
Remote Accounts Payable

Work Remotely

Work Remotely

Our cloud based accounts payable platform provides online access 24 hours a day, seven days a week so you have flexibility when you need it.
Reduce Payment Fraud

Reduce Fraud

Reduce Fraud

Enhance your financial security by leveraging e-payment adoption, while providing your vendors with flexible payment options.

Join the 8000+ Businesses Enjoying AP Automation with AvidXchange

Simonini Logo
Doordash Logo
Charlotte Symphony
Empire State Realty Trust Logo
Arby's Logo
Rock and Roll Hall of Fame
Hendrick Auto Logo
American Dental Association
First Service Residential Logo

VIDEO DEMO: STEP-BY-STEP WITH OUR ACCOUNTS PAYABLE AUTOMATION SOFTWARE

Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.

To know what types of invoice processing or invoice sharing software solutions will best suit your business needs, you first need to understand the invoicing process and understand how an application or software solution can help to streamline and simplify that process. To figure out the whole process, it can be helpful to do a web search and look for examples that demonstrate the process. However, one thing to keep in mind when it comes to searching for an invoice software solution is that approval is a mandatory step in the supplier invoice creation process. Finding a solution that helps you do this efficiently and accurately can be crucial.

There are a number of invoicing software tools available on the market today, such as Oracle payables invoice approval workflow or Oracle invoice approval workflow tables. These tools can be extremely useful in creating a more simplified AP process and when paired with AvidXchange’s AP automation tools, you can achieve a streamlined and efficient workflow for your accounts payable. AvidXchange integrates with Oracle to help you streamline and secure your invoice approval workflow in Oracle payables r12 as well as simplify your invoice approval status in Oracle apps. The AvidXchange integration with Oracle allows you to create faster, easier, and more streamlined systems for processing invoices and making payments electronically. Additionally, by helping your business to create a completely paperless system, AvidXchange can also help your team to cut down on costs and processing time.

Paperless Invoice Approval System


Rather than relying on your accounts payable team to spend their valuable time manually approving invoices and tracking your accounts payable information, it can be beneficial for businesses — especially middle-market businesses — to adopt a paperless accounting software solution. There are several paperless invoice software solutions on the market today, and it can be difficult for a business to know that they have selected the right one. However, even though there are many different invoice processing companies that offer software solutions, there are a number of ways to ensure that the solution you choose is going to be a great addition to your accounts payable system.

The first thing to take into consideration when it comes to selecting the right software solution for your company is to understand how your company’s systems currently work. For example, how do you process an invoice? Not all businesses use the same methods and techniques for their invoice-to-pay process, and because of this, not all software solutions will work well for all businesses. When it comes to your customer invoicing process, as well as your supplier invoice process, you will want to ensure that you are promoting a quick, accurate, and efficient system that helps you simplify your AP processes.

Digital Invoice Approval


Manual invoice approval and processing can take a lot of time out of your accounts payable team’s day, and even then, it can be quite prone to inaccuracies and manual data entry errors. Because of this, it’s important for businesses, especially those that are in the middle market, to adopt a software solution that can help to prevent data entry errors as well as speed up the invoicing processes.

This is where invoice approval software, like AvidXchange, can come into play. With AvidXchange’s software, you can easily and quickly transition your business’s invoicing processes to be completely paperless and streamline your invoice approval process flowchart as well. This means that not only can you cut down on paper costs by eliminating the need for hard copies of invoices or payment receipts, but you can also make your overall invoicing process more efficient and easy to use. On top of that, AvidXchange provides more visibility and control of your invoice information so that your team can better manage your invoices without needing to spend as much time doing monotonous tasks such as manual data entry.

Best Invoice Approval Software


When considering a new software solution for their business, companies often get preoccupied with finding the “best” payment approval software solutions rather than focusing on the software that meets their specific needs. Simply focusing on a label, like “best,” can be very misleading and could cause you to overlook a system that may give you more features and tools than another simply because it is not advertised as the “best.” There are so many options available on the market today — especially when it comes to invoice management software, free and premium versions can be found everywhere — that it can be challenging to know even where to begin looking.

But, when it comes to a vendor invoice management system, it can be best to opt for an automated invoice processing software solution. They take the time-consuming and error-prone system of manual invoice processing and make it more efficient and accurate as well as less time-consuming. An automated invoice approval software, like AvidXchange, can be a great way to streamline your AP workflow processes as well as enhance the efficiency and effectiveness of your AP system. Additionally, unlike the invoice approval software that Xero and other similar companies offer, AvidXchange provides connections with a network of over 825K suppliers.

Invoice Approval Workflow


Invoice approval, meaning the process of approving invoices as they come in and progress through your invoicing process, is an extremely important part of managing your business’ invoicing process. However, when done manually, this process can sometimes be inaccurate, causing problems later on. Because of this, it’s often beneficial to utilize a software solution, like AvidXchange, that can help to improve and streamline your invoicing workflow and create a better and more efficient system.

Another benefit of AvidXchange’s software is that it offers over 200 integrations with other common and popular accounting software systems, such as QuickBooks. This means, rather than relying on the invoice approval workflow QuickBooks offers on its own, you can utilize this valuable system while also streamlining and improving the rest of your accounts payable process with AvidXchange as well. With AvidXchange, you can always know the status of each invoice, and you do not have to track all of the invoice processing steps manually because the software can do it automatically for you.

Invoice Approval Email Template


One area of invoice processing that can take longer than more people think is drafting and sending out invoice approval emails. These emails are important because they show that the invoice has been approved. However, in manual systems, they can often become a chain of back and forth emails that bring in other members of the AP team (or even other teams) when there are questions about something. When there is a long chain of emails it can be difficult to know how to respond to approval email questions because it can be difficult to know which members of the email you should be replying to. You can find examples of both effective and ineffective invoice emails by doing a web search for “invoice email message example” or “invoice email subject.” This emailing process can not only be time-consuming but it can also become extremely confusing — especially when there are many different invoices to approve.

Because of this, there are a number of software solutions that offer invoice approval and purchase order approval email template options that you can simply copy-paste and then enter the relevant information into. These solutions can be a great way to save time, but unfortunately, they can still be subject to manual data entry errors and inaccuracies, which means that they can still cause trouble down the line. This is why, with a software solution like AvidXchange, you can automate this process and ensure that you never miss an approval as well as eliminate the potential confusion that long chains of emails can bring.

Invoice Approval Software Quickbooks


QuickBooks is a popular accounting software solution that many businesses use to help them process their accounts payable information effectively. When it comes to creating the most efficient processes and streamlining workflows, it can be beneficial to use software like AvidXchange that can integrate with QuickBooks. This way, rather than spending your time trying to figure out how to enable an approval workflow in QuickBooks online, you can easily do just that with AvidXchange’s easily customizable workflow. Whether you are using QuickBooks enterprise approval workflow or Quickbooks online bill approval workflow or any other QuickBooks workflow, AvidXchange can help you to streamline these workflows and gain control of your invoicing processes.

The combination of these two systems — QuickBooks and AvidXchange — can greatly streamline and improve your workflow and give you an advantage over your competitors who may just be using a simple invoice approval workflow SharePoint. This can not only help you to be able to better pay your suppliers and address your accounts payable but it can also help you to maintain better relationships with those suppliers which can be extremely beneficial down the road.

More Accounts Payable Insights

AP Automation

How AP Automation Can Help Construction Firms Prepare for a Potential Recession

Accounts Payable

5 Benefits of Accounts Payable (AP) Automation

AP Automation

How are AP Departments within Homeowners Associations Responding to a Potential Recession?

AP Automation

Why are Real Estate Firms Turning to AP Automation to Weather a Potential Recession?

Customer Stories

How AvidAscend Created Efficiencies for a Community Credit Union

READY TO LIBERATE YOUR AP With AvidXchange?