Invoice processing can be challenging, especially for middle-market or larger businesses managing multi-faceted operations. This is why it is helpful to use an invoice processing solution or invoice processing software. Rather than manually updating and managing your accounts payable to ensure that suppliers are paid on time, you might consider opting for a software system designed specifically for dealing with invoices and simplifying the process via automation.
Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.
Join the 8000+ Businesses Enjoying AP Automation with AvidXchange
Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.
Accounts payable automation could help reduce potential errors and delays associated with manually processing invoices and paying bills. AP automation solution or service providers typically use software that helps enable users to process invoices and pay them electronically online. Automating AP could also reduce the volume of paperwork involved, which could make this solution a practical choice for climate-conscious businesses, and streamlines processes, providing round-the-clock visibility into the status of invoices and other payments. The best accounts payable software is one that could oversee all elements involved in the payment processing system while ensuring that suppliers can be paid on time and according to their preferences. This could save accounts payable teams valuable time in the long term.
To begin automating invoice processing, businesses can convert invoices into a digital format. At that point they can begin automating the invoice process. Automation software automatically sorts the invoice and assigns it to the appropriate channel or workflow before routing it to corporate leaders for approval. Once approved, the invoice can be approved and suppliers paid.
Simplifying the invoice approval process is fairly straightforward. The software digitizes the routing of invoices. As soon as an invoice has been converted to an electronic format with OCR technology, the system determines to whom in the organization that invoice should be sent for approval. An invoice processing solution can simplify each step of the payment process, making it an incredibly valuable tool for companies that require help managing their accounts payable and other payment systems.
There are numerous benefits to using an automated invoice processing system. In addition to helping middle-market companies pay their bills more efficiently, AP automation could also reduce fraud and security risks. It may in turn liberate companies from the stress that often accompanies manual invoice payment processes.
Automated invoice processing also improves visibility into invoices, granting users remote, 24/7 access to real-time invoice and payment data in a centralized, cloud-based hub. In other words, you don’t need to be in the office or any other set location in order to access payment information. AP automation makes the payment process smoother overall, reducing the time your staff might have otherwise spent sorting through physical mail and paperwork. Accounts payable automation solutions are a lifesaver for large organizations tasked with keeping track of multiple different payments to multiple different suppliers.
For ideas on how to implement the best accounts payable automation software, you might research options and determine which service works best for your business needs. The best automated invoice processing software for you will depend on what it is you’re ultimately seeking to accomplish with your payment systems. Different accounts payable automation solutions come with different features and benefits, so middle-market companies may be careful to choose the one that best aligns with their company’s goals and objectives.
Digital invoice processing could help middle-markets better streamline the process of paying suppliers on time. This is especially true when the process is automated. E-invoicing software can allow accounts payable teams to manage and monitor the invoicing process via one centralized, digital platform.
One notable feature associated with automated invoicing processing is that accounts payable teams can customize the system to meet their specific needs. Essentially, this means that accounts payable teams can still make use of existing processes and software while benefiting from a streamlined system. Digital invoice processing also allows accounts payable teams to access essential invoice information from one centralized, digital platform, which may be useful for team members who are working remotely.
Another upside to digital invoice processing is that it could help businesses reduce the volume of paper they use. Utilizing paper-free, efficient software can help middle-market companies make more efficient choices by reducing the need to sort through so much paperwork. Digitized invoice systems could provide quick turnaround, allowing organizations to easily and quickly pay their bills to their suppliers while also taking their suppliers’ payment preferences into account.
Accounts payable managers are increasingly on the lookout for data-centric AI solutions to help automate and expedite their accounts payable processes. One such solution is invoice processing machine learning. This technology is capable of analyzing data to detect specific patterns of supplier payments and invoices, which could then be used to make predictions about the likelihood of those patterns continuing over time. Knowledge on repeated patterns can allow machine learning systems to alert businesses when something isn’t working and needs to be fixed. This is why it could be critical to have an invoice dataset for machine learning that can be used to analyze and predict certain patterns and behaviors.
Machine learning systems can, for example, be used to spot unusual payment patterns in which payments are higher or lower than they’ve been in the past. These changes may not be visible to the naked eye, but an invoice processing machine learning system can help ensure that such activity does not go unnoticed. Having this data available sooner rather than later can put your organization in a better place to make informed decisions about what needs to be adjusted before it’s too late to fix.
AvidXchange offers over 210 software integrations that can be used with various automated invoice processing software systems. One of these integrations is with Concur Invoice, a platform that enables users to automate their invoices in a single system for managing all business spending. AvidXchange AP and payment automation solutions are user-friendly, flexible, and easy to integrate with Concur Invoice. This integration provides a payment automation solution built to help businesses eliminate risk-prone, inefficient payment processes and more easily pay bills.
AvidXchange’s integration with Oracle JD Edwards equips users with an easier, faster, and more secure solution for managing invoices and making electronic payments. The automated invoice processing Oracle integration offers paper-free solutions that can be accessed remotely and round the clock. It allows users to send fast, secure payments and scale for growth. This could also make adhering to accounts payable automation best practices more manageable as a whole.
Oracle PeopleSoft is another service by Oracle that provides top-notch automated invoice payment solutions. AvidXchange has integrated with Oracle PeopleSoft to bring companies a scalable, automated solution for managing all aspects of their invoice processing procedures. With this integration, users gain total control of their payment process, enforcing existing business rules and accessing a complete audit trail from PO to payment. AvidXchange’s integration with Oracle streamlines the entire AP process. AvidXchange can also accommodate SAP automated invoice processing.
The AvidXchange platform was built with specific industries in mind. It works especially seamlessly with the banking industry, providing optimized accounts payable solutions to help financial institutions monitor their daily operations. Such cloud-based accounts payable solutions provide a major advantage to banks that are looking to automate large numbers of invoices over a certain period of time.
Banks may turn to accounts payable solution providers for myriad reasons, but perhaps the most common is for help automating existing practices. As they manage an enormous quantity of payments each day, it could be especially important for those in this industry to implement an efficient automated system that can help them keep track of each payment and to do so in a way that is secure and efficient.
AvidXchange’s accounts payable software for banks is designed to automate every aspect of the process, including data entry, approvals, document management, and reporting. Once approved, invoices are directed into your accounting system for payment processing. AvidPay is AvidXchange’s B2B bill payment automation solution that allows companies to pay all of their vendors with just a few short clicks. This kind of software is great for anyone in the banking industry, as it simplifies the various payments that may be going out at any one time.
Utilizing an invoice management software can undoubtedly take the stress out of invoice processing. By using an automated system to monitor incoming invoices and make payments, companies can focus their attention on other aspects of business operation. Billing processing in accounting can be made significantly easier by implementing invoice management software.
It can also be useful to make a vendor invoice processing checklist so that you have a good idea of exactly what you need and want in an invoice management system. A checklist can come in handy, too, when you’re actually setting up this software, as you’ll know exactly how to automate systems and processes to align with your business practices.
Additionally, an invoice management software system can provide valuable data insights into payment activities across your organization. This is particularly useful for monitoring any suspicious changes in the behaviors and processes associated with your existing invoice and or payment system.