Invoice Automation Process

Your invoice automation process can be simplified with invoice software. Rather than having to sort through multiple invoices by hand, your software can categorize and process invoices with the click of a button. This is why invoice processing software has become so common in recent years, especially with businesses that are regularly responsible for managing large volumes of invoices. Automating your invoice process can also allow you to cut back the amount of paper you use, making it an eco-friendly choice.

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Accounts Payable Automation Software

Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.

Reduce Costs of Accounts Payable

Reduce Costs

Reduce Costs

No more wasted efforts signing, stuffing, stamping and sending stacks of paper checks. Review, code and approve payments with a few clicks.
Scale For Business Growth

Scale For Growth

Scale For Growth

Savings from eliminating the hard costs associated with paper payments allow your current team to keep up with a growing workload.
Remote Accounts Payable

Work Remotely

Work Remotely

Our cloud based accounts payable platform provides online access 24 hours a day, seven days a week so you have flexibility when you need it.
Reduce Payment Fraud

Reduce Fraud

Reduce Fraud

Enhance your financial security by leveraging e-payment adoption, while providing your vendors with flexible payment options.

Join the 8000+ Businesses Enjoying AP Automation with AvidXchange

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VIDEO DEMO: STEP-BY-STEP WITH OUR ACCOUNTS PAYABLE AUTOMATION SOFTWARE

Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.

While there are many ways that you can automate your invoices, specialized automation software is the most common. AvidXchange is one such platform that offers invoice automation software. AvidXchange offers AP automation solutions for the middle market and allows businesses to drive success by automating their AP-related tasks. Fortunately, AvidXchange integrates with a number of popular accounting systems, including Oracle.

Oracle offers various cloud applications and services, and Oracle intelligent document recognition for payables invoices can help you manage your invoices. In addition, Oracle invoice approval workflow tables enable users to organize their workflows. By implementing an Oracle payables invoices approval workflow, you can get your invoices through the approval process at a faster rate, saving your AP team valuable time. Oracle invoice processing is a great way to manage your invoices and keep track of your documents.

AvidXchange’s integration with Oracle JD Edwards provides users with flexible, easy-to-use solutions for accounts payable. This integration also helps Oracle users drive profit through a rebate program and enables them to cut processing costs by eliminating paper. With AvidXchange’s integrations you can get round-the-clock remote access to your accounts payable items and reduce the risk of fraud. Taking the best of both worlds can allow you to greatly improve your invoice automation process.

Invoice Automation Software

 

The benefits of invoice automation are extensive. For instance, with invoice automation software, you can electronically code and sort your invoices so that they end up in the appropriate pile for approval. AP invoice automation can save you time that you might have otherwise spent going through stacks upon stacks of invoices manually. It can also provide an additional layer of security, as everything is stored in the cloud and there is no risk of paper invoices getting lost. In this way, automated invoice processing can provide a tremendous advantage to businesses.

AvidInvoice, AvidXchange’s invoice processing software, can automate invoices and help streamline your accounts payable process. It also offers OCR invoice scanning, reducing human errors and saving you time. With AvidInvoice you can gain greater visibility into your invoices and get them sorted into the right place for final approval. Invoice automation software like AvidInvoice offers a number of benefits, but most importantly, it helps users take control of their invoice processes and get things done in a more timely, efficient manner. It allows users to say goodbye to paper-based systems and hello to a more streamlined, organized method for managing invoices and other accounts payable tasks.

Invoice Processing Software

 

Invoice processing software is useful for a number of reasons. First and most important, it can help you manage and process invoices more quickly, but in addition, it can help you build better relationships with your suppliers. Having access to a quick, secure tool for processing invoices can improve your brand reputation and promote collaboration and communication with your vendors. Many invoice processing software systems allow for various payment methods so that vendors can choose how they would like to be paid. This gives them a sense that they are part of the process and that their voice matters.

Some AP invoice automation platforms—such as AvidXchange—are also able to be integrated with popular accounting systems, meaning that you won’t necessarily have to give up your existing software in order to automate invoice processing. Your automated invoice processing software will ideally be compatible with other platforms. For example, AvidXchange integrates with SAP Concur, allowing users to easily implement an invoice workflow in SAP. This integration is user friendly and flexible, and it makes it possible for SAP users to automate their AP tasks in an efficient way. What’s more, they can make 100 percent of their payments electronically, drastically reducing the amount of paper they go through as a business.

Invoice Processing Workflow

 

There are many ways in which you can organize your invoice processing workflow, depending on the size and scale of your AP operations and how much of the process you want to automate. You may decide that you would like to continue performing certain tasks by hand, or you might choose to automate the entire process. Even with invoice software, you can maintain total control of your invoice approval workflow, and the extent to which you remain involved is totally up to you.

You might also consider using an invoice processing flowchart for help organizing your thoughts and creating a workflow that follows a set of logical steps. Likewise, by using a vendor invoice processing checklist, you can ensure that you don’t miss any important items. A checklist can be especially helpful if you have a long to-do list, as it’s easy to forget things when you have so many other matters to attend to. In short, there are various ways that you can create and organize your invoice processing workflow, so it’s important to experiment, try different methods, and see what works best for your business and helps you get through your invoices at the quickest pace.

RPA Invoice Processing

 

Robotic process automation (RPA) invoice processing is helpful in automating mundane and repetitive tasks. Invoice processing is a good candidate for RPA because invoice processing, by nature, is extremely repetitive and time consuming. However, RPA is more than just another software tool to automate tedious tasks. In many ways it can be thought of as an entirely separate workforce—one that sends out electronic instructions to help deliver greater business value.

A common misconception about RPA is that it involves an actual humanlike robot, when in reality it’s simply a type of specialized software designed to automate tasks and monitor items that would otherwise take up a lot of your time. In this way, RPA can be a godsend for your invoice processing tasks. It can even sort through your emails and files to identify which items are invoices. It can help catch errors, reducing the number of mistakes you encounter while processing invoices, and it can help keep you updated with dashboards and other data. To get a better understanding of how RPA works, you can view RPA use cases for invoice processing.

Best Automated Invoice Processing Software

 

The best automated invoice processing software for your business is one that will allow you to streamline your invoice-related tasks and get things done in the most efficient way possible. While there isn’t necessarily a right or wrong answer as to what’s the best accounts payable automation software overall, there likely is a correct answer in terms of your business. What’s compatible with one business may not work well for yours, so it’s important to weigh all of your options, determine the pros and cons, and make an informed decision about which software platform is going to help you get the most work done.

An invoice processing app can also be useful if you do a lot of work on your mobile device. When searching for the best invoice app for your business needs, there are a number of factors to consider, including flexibility and ease of use. AvidXchange offers some of the best invoicing software due to its scalability and cost effectiveness. It also boasts over 200 integrations with widely used mid-market accounting solutions, including Oracle. AvidXchange’s automated invoice processing Oracle software can help businesses stay on top of their invoices and find better solutions for invoice approval.

Billing and Invoicing Process

 

For many businesses the billing and invoicing process is a pain, but it doesn’t have to be. Accounts payable software can help ease the burden of having to pay bills and sort through multiple invoices. An effective invoice processing procedure can fundamentally transform the way you manage your accounts payable tasks, opening the door to new opportunities and more efficient ways of paying your vendors. Your accounts payable end-to-end process doesn’t have to be something you dread. It doesn’t have to be something that takes up all of your time and resources. Investing in AP software can save you valuable time and money in the long run and make the lives of your accounts payable team much easier.

In addition to AvidInvoice, AvidXchange offers AvidPay, an industry-leading bill payment software that allows users to pay their bills electronically. With AvidPay you can make secure B2B payments, reducing many of the costs associated with paper checks. Although you can fully manage your bills and invoices within the AvidXchange platform, you can keep your existing accounting system and continue to receive important files and information related to your accounts payable process. While there are many ways to automate and streamline your billing and invoicing process, AvidXchange provides one of the most user-friendly solutions on the market.

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