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Resources   /   Glossary

Online Bill Payment System

Typically, an accounts payable team is responsible for fulfilling payments to their company’s suppliers. The most traditional way this process is completed is with paper invoices and checks. An online bill payment system can help eliminate the need for paper and is often considered a more effective method overall.

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The staff members that handle bill pay and expense management take on many responsibilities. It may take awhile for accounts payable to process invoices, approve them, and initiate payments to vendors. Managing this process manually leaves room for potential human error, fraudulent activity, and delayed payments. Plus, there are a host of costs associated with this manual labor in terms of printing checks, buying envelopes and stamps, and time spent following up on lost or uncashed checks. All of these costs can start to add up.

When looking for bill payment services that could take the accounts payable team’s routine online, you should consider AvidXchange to help you automate your bill payments using software. AvidXchange’s bill payment software can help you automate the process of paying your suppliers after you approve their invoices.

How does bill pay work with an automated system? How does AvidXchange help you with payment automation software? AvidXchange could give your accounts payable team the ability to have more flexibility in the management of bill payments with invoice processing and payment software.

Another factor to take into account is finding the safest way to pay bills. AvidXchange could help reduce instances of fraud and enhance your financial security overall by leveraging digital payment options. AvidXchange could also give you the opportunity to provide vendors with more flexible payment options.

Online Bill Pay Services

Perhaps you may be wondering: How does one get set up to use online bill pay? AvidXchange’s software is relatively easy to implement and could ensure that your company’s accounts payable system remains your system of record. You will also have access to files containing all the details of automated payment information your company would need in order to reconcile bill payments.

AvidXchange may be a viable option for middle-market companies looking to invest in online bill pay services. AvidXchange could guide you through how to pay bills online with our system in a way that is fast and secure. You may be able to reduce overhead costs too. Moreover, unlike other electronic bill pay services, AvidXchange is said to be more customizable. That way, your company can automate its bill payments in a way that complies with your specific standards and industry regulations.

If you are still uncertain and are looking into online bill payment pros and cons, here are some more concrete details on how AvidXchange could benefit you. AvidXchange allows middle market companies the opportunity to potentially scale for growth by eliminating hard costs, reducing labor costs, and leveraging simple pricing with e-payment incentives that could enable a more forecastable ROI. AvidXchange is also backed by a network of 700,000+ suppliers.

Pay Bills Online with Bank Account

The best bank bill pay service may be one that allows your accounts payable team to handle all payments to suppliers digitally. Our software is designed with bill payments to suppliers in mind. AvidXchange could help you pay various suppliers and vendors faster than similar services.

The type of payments suppliers prefer or expect could typically vary from company to company. Some may want paper checks, others may only accept online bill payments, and so on. AvidXchange can help you identify these preferences and automatically adhere to them when you pay your suppliers. You may not have to spend so much time inquiring about what they want or risk delaying payment due to using the incorrect method. AvidXchange’s software could hold all of that relevant information and make automatic adjustments to your payment methods.

If you are searching for phrases like “pay bills online with bank account” or “pay bill with checking account”, the solution to your problems and needs could very well lie with AvidXchange. AvidXchange could simplify the way you fulfill bill payments to your suppliers and make it much easier to get things right the first time. With this system, you may be able to avoid incorrect payments and late payments as well.

Best Online Bill Pay Service

At AvidXchange, we understand that the best online bill pay service often prioritizes simplicity and convenience, especially for the accounts payable team. For this reason, AvidXchange does not just allow you to complete electronic bill payments automatically through the platform; we also strive to provide your company with the most secure way to pay bills online. AvidXchange could assist in making secure B2B e-payments simply by accessing and navigating our online system.

An automatic bill pay service for an accounts payable team may be more practical than a system that requires more manual input. For example, some accounts payable teams find themselves spending an ample amount of time poring over paper documents. They may also find themselves overwhelmed by administrative activities related to invoice processing. Using a “pay my bills for me service” may be able to help, as it could automate the process.

Fortunately, this may not have to be an option that is out of reach to the average middle-market company. The goal of most online bill payment services is to possibly make the accounts payable process more streamlined.

Best Way to Pay Bills Online

A service that is designated as the best way to pay bills online must have some level of flexibility that allows it to be distinctive from similar systems. Using a platform with an established supplier network can offer you automated payment options. Offering this kind of service with full automation in mind may also prove to be valuable.

AvidXchange could meet these expectations when it comes to paying bills on time. We already have over 700,000 suppliers in our payment network. AvidXchange also stores data on suppliers’ preferences when it comes to completing bill payments. Do you need to find out how to pay bills online with credit card because that’s the requested method of one of your suppliers? AvidXchange could help in setting up this transaction ahead of time by already being aware of this preference.

AvidXchange does not just provide assistance with digital payments. If you have a supplier that prefers a standard bill pay paper check method, the software can make sure that you can account for that. In today’s world, there is no simple way to answer “what does a bill pay check look like?”. AvidXchange recognizes that it varies and as such we aim to provide a solution with this in mind.

Best Online Bill Payment App

Finding the best online bill payment app may seem like an enormous challenge. If you want to become more familiar with what makes a particular service the best app to pay bills online, it may help to review how AvidXchange could meet those expectations depending on your company’s needs. AvidXchange could give your accounts payable team to fulfill payments to companies you may want to pay regularly by using online bill pay.

When you decide to transition to paperless billing, you may be saving your company both money and time. At AvidXchange, our goal is to make this transition as seamless as we can. You could possibly be forgoing excessive paper, stamps, and wasted time for a myriad of different benefits related to saving resources and money.

To review, AvidXchange is has over 700,000 suppliers in our AvidPay network. As such, we have a robust network of suppliers in place so that you can pay your suppliers according to their specific needs and desires. Another perk AvidXchange could offer your accounts payable team is the ability to make your bill payments automatic. This means you could have more freedom to simply look over the process. Our platform is cloud-based, which means you can monitor these details remotely and maintain visibility as long as you have an internet connection.

Advantages of Online Bill Payment

One common cost that is just as important but often underestimated is the regular payment of utilities. One of the advantages of bill pay on the AvidXchange platform is that it does not just apply to suppliers, but to your utility providers as well. With AvidUtility, you may be able to make this process completely automatic as well, which could potentially streamline your accounts payable process.

You may want to consider: Are there any companies you might want to pay regularly by using online bill pay? Most companies cannot afford to fall behind on their utilities payments, especially since their companies may depend on such utilities to run properly. AvidUtility could help combat this issue and other bill pay problems you may face in the future.

AvidUtility has consumption analytics that could provide greater insight into where your money is going and make you aware of any overuse or billing mistakes. AvidUtility also conducts 30 separate validations on each and every invoice to ensure accuracy. As a result, you can potentially save your accounts payable team some stress, especially when combined with 24/7 visibility into invoice status, energy spending, and other key performance indicators. AvidXchange could help your company regain control over its expenses with the comprehensive overview AvidUtility provides.

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