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Resources   /   Glossary

Accounts Payable Outsourcing Providers

For businesses looking to optimize their accounts payable (AP) workflows, partnering with accounts payable outsourcing providers can be a game-changer. These third-party vendors offer specialized services to manage and automate the entire invoice-to-pay cycle, allowing companies to focus on core business operations.

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As a provider of accounts payable solutions for middle-market firms, AvidXchange can assist organizations in automating their accounts payable processes. AvidXchange offers purchase-to-pay solutions for a variety of industries, including real estate, construction, financial services, health care, technology, and software.

AP teams may benefit from adopting AvidXchange to automate invoice reconciliation and data entry, which are time consuming and prone to clerical errors when done manually. Businesses may improve efficiency and minimize losses associated with paper-based invoicing with AvidXchange’s cloud-based invoice management and payment automation tools.

What are Accounts Payable Outsourcing Providers?

Accounts payable outsourcing providers can offer software systems or automation and reporting tools to eliminate paper-based processes and reduce accounts payable processing costs. For example, through digital invoicing, companies may eliminate cash-flow problems, save costs on paper billing and maintaining filing cabinets to organize paperwork, and optimize workflows.

Manual handling of invoices and bill-related processes can consume valuable time and resources that could otherwise be spent on higher-value activities such as improving spend management and cultivating client relationships. Companies can receive invoices in various formats and templates from numerous sources when they outsource invoice processing to a competent third-party provider. An invoice processing outsourcing company can keep track of all receipts and payments, as well as convert documents into standardized data files.

Outsourced accounts payable services can help you manage your cash flow. Manual AP operations such as invoice scanning, matching, validation, and approval can be streamlined and automated by outsourcing accounts payable services.

AvidXchange can assist you in automating your AP processes. AvidXchange offers a full range of accounts payable and payment automation services. By automating your payables, you can save up to 60 percent on processing expenses and gain better control over your invoices and payables.

Top Accounts Payable Outsourcing Companies

Finance outsourcing companies can help businesses obtain outsourced accounting expertise. By collaborating with the right service provider, companies may improve their internal processes and gain assistance in addressing complex financial matters and compliance issues.

BankTEL, a subsidiary of AvidXchange, can help financial institutions such as banks and credit unions in managing their expenses while adhering to regulatory requirements. By providing compliant financial accounting software solutions, BankTEL enables businesses to reduce accounts payable costs, increase deposit rates, and automate their internal processes.

When it comes to your accounts payable, keeping track of your invoices will help you maintain positive relationships with your suppliers and vendors. When dealing with multiple vendors, managing a big volume of vendor invoices can be challenging. The more invoices you have to process and send out manually, the longer it takes to prepare them and the higher the risk of error.

Hiring third-party suppliers to manage invoicing or bill-related operations is known as accounts payable outsourcing. Companies would benefit from working with accounts payable outsourcing providers to ensure timely payments and to increase overall efficiency. Invoice processing outsourcing allows businesses to keep track of invoice statuses in real time.
Paper invoices are more likely to be lost in the mail and take a longer time to process. Paper invoices are also more difficult to locate because they are stored in physical locations and are more subject to invoice processing errors. By investing in invoice outsourcing and consulting services, the integrity of invoices can be secured in a cloud-based platform. When invoices are saved in the cloud, finance and accounting teams may access and approve them from any connected device at any time.

AvidXchange can assist you in streamlining the payment process for third-party vendors. AvidXchange has over 825,000 suppliers in its extensive network, which means the company you are conducting business with might already be a member of the AvidXchange network.

What Do Accounts Payable Outsourcing Providers Offer?

Top accounts payable outsourcing providers like AvidXchange bring a wealth of expertise and cutting-edge technology solutions to the table. Their services typically include:

  1. Invoice Processing Automation: Outsourced AP providers can help digitize and automate invoice receipt, data capture, validation, coding, and approval routing. This eliminates manual data entry, reduces errors, and accelerates processing times.
  2. Payment Automation: From scheduling payments to remitting funds via ACH, virtual cards, or checks, AP outsourcing providers can streamline your payment processes. This ensures on-time payments, captures early payment discounts, and improves vendor relationships.
  3. Cloud-Based AP Platforms: Leading providers offer secure, cloud-based platforms that centralize all AP data and activities. This provides real-time visibility, facilitates remote access, and enhances collaboration among teams.
  4. Supplier Network Integration: Many outsourced AP services connect you to their vast network of pre-enrolled suppliers, simplifying onboarding and enabling seamless e-payments.
  5. Consulting and Support: AP outsourcing companies provide expert consulting to optimize your processes, implement best practices, and offer ongoing training and support.

Choosing the Right Accounts Payable Outsourcing Provider

When selecting an accounts payable outsourcing provider, consider factors like their industry expertise, technology capabilities, service delivery model, pricing structure, and customer support. Providers like AvidXchange, with their comprehensive AP automation solutions and deep industry knowledge, can be valuable partners in transforming your AP operations.

Regarding the benefits, outsourcing accounts payable can provide organizations with access to the most up-to-date tools and technology to help them streamline their invoice-to-pay reconciliation. Ideally, accounts payable services should be able to offer customized automation solutions for business-specific accounting needs. By outsourcing accounts payable processes to service providers that can provide efficient automation solutions such as AvidXchange, organizations may be able to pay their vendor invoices on time and accurately.

In addition, AvidXchange has more than 200 integrations with widely used enterprise resource planning and accounting systems while matching existing approval workflows. AvidXchange can integrate with current accounting systems and streamline the entire invoice process.

Companies can gain better visibility into their payments accounting activities by partnering with an automation software and payment solution provider such as AvidXchange. AvidXchange’s cloud-based platform enables teams to access all accounts payable bills and payments from any connected device, 24 hours a day, seven days a week.

Outsourced Accounts Payable

Accounts payable services can assist businesses in managing their financial and accounts payable processes from start to finish. Hiring accounts payable outsourcing providers can help businesses optimize their AP workflows. Through automated invoice processing and bill payments, organizations may reduce paper-based operations and free up accounts payable teams to focus on higher-value-added activities to boost business competitiveness.

Accounting software such as QuickBooks may be used by finance and accounting outsourcing companies to execute financial management duties. While invoice outsourcing and consulting services may be the best option for some businesses, others may benefit from partnering with top AP outsourcing companies such as AvidXchange.

Through AvidXchange and QuickBooks integration, users may automatically check purchase orders on QuickBooks with invoices received and processed on AvidXchange. AvidXchange users can also keep track of their accounts payable information and link it with their QuickBooks account.

AvidSuite for Financial Services, a purpose-built solution for financial services firms from AvidXchange, offers automation solutions to banks and credit institutions. AvidSuite for Financial Services features ASCEND, an AP automation solution that utilizes artificial intelligence to quickly read and capture critical invoice data.

Accounts Payable Company

By writing down outsourcing of accounts payable pros and cons, companies may determine if hiring third-party vendors would be most beneficial for their business, or if using accounts payable automation software would be a better option.

Accounts payable outsourcing providers and accounts payable consulting services offer different solutions depending on business needs, and not all of them are created equal. For instance, some AP services providers are designed for small businesses, while others are geared toward industries with more complex accounts payable processes and workflows.
An accounts payable company such as AvidXchange provides cloud-based accounts payable solutions, enabling businesses to easily manage and monitor their cash flows while providing an extra layer of security. In addition, AvidXchange can handle the growing needs of small and medium-sized organizations and provide scalable solutions to automate the more complex AP workflows of larger enterprises.

Accounts Payable Automation Solutions

By working with AP automation companies such as AvidXchange, businesses may transition from paper-intensive processes to electronic payment systems. AvidXchange, a mid-market leader in automating accounts payable for a variety of industries such as health care, real estate, construction, and financial institutions, offers a combination of software solutions and dedicated service teams to assist businesses in revolutionizing their invoice and payment processing. AvidXchange supports over 6,000 customers and has over $140 billion in annual transactions through its network of over 825,000 suppliers.

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