Invoice processing encompasses the many steps associated with ensuring that a company’s bills to suppliers are paid on time. From the moment an accounts payable team receives an invoice to the time the invoice is paid, smooth invoice processing can benefit middle-market companies across many different industries.
Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.
Join the 8000+ Businesses Enjoying AP Automation with AvidXchange
Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.
AvidXchange can automate the invoice processing workflow. Through AvidXchange, all tasks can be performed electronically on a cloud-based platform. Companies that employ this accounts payable method may experience a drastic reduction in paperwork as well as improve accounts payable organization with customizable internal controls and increased process visibility.
AvidXchange allows accounts payable staff members to scan invoices into the system so that they can then receive, track, and approve them from one centralized platform. Optical character recognition (OCR) software automatically extracts the relevant information from an invoice. This information is then stored on the platform, which can be accessed anytime and anywhere on any device that is connected to the internet.
After the invoices are scanned into the system, they will appear on the simple invoice software dashboard. From the dashboard, users can move invoices to the next step needed for payment. Accounts payable departments can have complete control and visibility into every transaction. They can also limit which employees have access to invoices, which might increase their company’s financial security.
The best automated invoice processing software can cut invoice processing costs in half. Companies that adopt invoice automation might have less paperwork to deal with, giving them the opportunity to reduce their materials budget. Companies that seek to streamline their accounts payable workflows might not collapse under the weight of hefty expenses. Companies might even see the potential for financial growth. Industries from banking to construction can potentially benefit from automating their invoice processing. The best invoice software can save companies money and accounts payable departments time so they can help improve their employers’ fortunes.
AvidXchange gives users the option to customize their accounts payable controls based on their established procedures. Users can adjust their own accounts payable department’s approval rules. This is one way an accounts payable department can control their automated invoice processing system.
Using automation software can reduce the risk of a company paying a vendor twice or late. AvidXchange can help accounts payable departments keep their invoices organized. Accounts payable staff can use AvidXchange to bring up the invoice in question. Staff may not have to search through countless files of paperwork to find the information that they are seeking.
Accounts payable automation software can help companies automate the entire accounts payable process via a streamlined platform. Accounts payable automation tools can also help them transition to a paperless accounts payable process where they can possibly enjoy even more cost savings. The best accounts payable automation software could provide those benefits. These tools illustrate accounts payable automation best practices and can possibly save accounts payable teams time and money in the long term.
Accounts payable approval software can help companies receive, track, and approve invoices from one centralized platform and view invoices during all steps of the approval process. Some of the best accounts payable software offers users increased visibility to help ensure bills are paid without complications. AvidXchange can help improve the accounts payable process with internal controls that can improve an accounts payable department’s performance. Departments might also make fewer mistakes when they automate the invoice payment process. Additionally, AvidXchange allows more accounts payable professionals to be able to review payment and invoice data. As a result, they may be able to catch errors more quickly. This could increase their company’s finances as well as their accuracy and productivity.
Accounts payable software can also help companies track important metrics that can give insight into the performance of the accounts payable team. Accounts payable analytics examples can help measure the efficiency of an accounts payable process. Companies can strengthen the accounts payable areas where they are lacking and maintain what they are doing well. Improving accounts payable performance can possibly allow accounts payable staff to focus on other tasks, like generating more leads, in order to increase revenue.
Accounts payable software for large business enterprises could potentially handle a large volume of invoices, giving accounts payable departments the ability to attend to other tasks. Accounts payable teams, however, may be reluctant to adopt new software for fear that they may have to abandon their current software and systems in place. Fortunately, this does not have to be the case, even if a company operates within an industry that has highly complicated invoicing processes.
AvidXchange can service industries with complex accounts payable procedures. AvidXchange’s various integrations can attract companies in different industries with highly involved accounts payable processes or industry-specific accounts payable software. Industries that AvidXchange can help include healthcare, banking, construction, real estate, hospitality, and technology.
Medical billing system software can possibly be integrated into Avidxchange to allow medical organizations like hospitals and other health-care providers to pay their vendors and suppliers. Integrated accounts payable software for banks might also help those institutions pay their bills on time and with less worry than traditional, manual methods. Some of the best invoicing software for contractors can aid them when they need to pay their invoices quickly. Speed and accuracy should be the two features offered by automated invoice processing software.
Effective billing system software can help companies pay their bills online efficiently and effectively. Billing software can increase the speed at which companies complete payments by automating invoice processing procedures. Simple billing software can also automatically process invoices and send them to the designated people for approval. Once the invoices are approved, the software can then initiate the payment process. Automated billing system software can be a solution that almost any company can employ.
AvidPay can simplify this process with a variety of payment options and a vast vendor network. AvidPay is part of the AvidXchange platform, and it can help automate bill payments as well as identify a vendor’s preferences, potentially speeding up payment by automatically letting users know how a vendor wants to be paid. AvidXchange offers a secure business-to-business (B2B) bill payment option. With flexible software and a decreased need for paper, AvidPay can possibly reduce instances of fraud. Since almost every step of the process is done electronically, accounts payable teams can potentially reduce the amount of paperwork they must manage.
AvidPay allows businesses to pay their suppliers faster with flexible payment options like Mastercard or AvidPay Direct, AvidXchange’s direct-deposit option. Paying bills with paper checks is still an option that companies can use.
Accounts payable best practices should include providing the most user-friendly, flexible experience possible in order to make invoice processing simple and painless.
An accounts payable team can carry out numerous invoice processing functions using AvidXchange’s online payment software, all from any device that’s connected to the internet. Approving, tracking, and submitting payments to vendors can be accomplished with the touch of a screen or the click of a mouse.
Invoice processing software that utilizes cloud-based accounts payable solutions can be safer than the manual invoicing. It’s usually difficult for paperwork to go missing online. In addition, accounts payable controls can help track who has access to invoice information, creating a virtual trail that can be used to help solve any mysteries.
As long as the user has a working internet connection, they can use their online payment software to help ensure their vendors promptly get paid the correct amount and that any issues that might arise can be dealt with in a fast manner. From their office, home, or nearly any place in the world, they can control their company’s financial fortunes. Visibility and accessibility are among paperless accounts payable best practices.
When a company embraces paperless invoice processing, it doesn’t have to change how it does its core accounting. AvidXchange has over 210 software integrations, including Sage and QuickBooks, two commonly used accounting programs. QuickBooks is among the most popular accounting programs that companies use to stay organized and debt free. Integrating QuickBooks with AvidXchange can be easier than you might think. AvidXchange not only shows users how to use accounts payable on both platforms, but it also makes the process transparent. Accounts payable software compatible with QuickBooks can help users streamline their invoice-approval and bill-payment workflow.
A key feature of automated invoice processing software is flexibility. Every company has their own way of doing business. A company might not use QuickBooks, for example. AvidXchange can possibly work with a company’s existing accounting software to help automate accounts payable. AP automation workflow that has been integrated with AvidXchange can result in companies improving their productivity and revenue. Accounts payable systems that integrate with AvidXchange can possibly see an accounts payable process improvement.
Companies shouldn’t have to worry about whether or not they’ll have to change their entire accounting system. With numerous integrations at their disposal, they can focus on running their business without fearing that their suppliers may not be paid on time or according to their preferences.