Utility Bill Management Software

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Utility Bill Analytics and Reporting (UBAR)

AvidXchange’s Utility Bill Analytics and Reporting (UBAR) service provides comprehensive controls, utility bill management, reporting and payment features for greater control of utility costs and invoice management. Our utility bill management solution heightens awareness of energy usage and billing rates while greatly simplifying your payment process. This allows you to better manage your utility spend at any location or facility─down to the meter level. This complete managed solution eliminates the burden of receiving, capturing, and paying utility invoices from your payables staff.

Our 6-Step Validation Process:
1. Validates accuracy of start and end date continuity
2. Detects missing and out of cycle bills
3. Checks meter reading continuity for billing accuracy
4. Monitors consumption variances and issues alerts for irregularities
5. Monitors rate variances and issues alerts for irregularities
6. Detects duplicate utility bills and charges

Energy Procurement

AvidXchange’s Energy Procurement team negotiates third-party electric and natural gas supply arrangements on behalf clients with business sites in states with deregulated electricity markets (see below for a list of qualifying states). Our experienced staff develops a comprehensive energy procurement strategy and solicits bids from qualified suppliers that best meet your energy requirements and business conditions.

We analyze each supplier’s bid for quantitative and qualitative factors and recommend the most qualified, licensed energy supplier with the product(s) that fit your energy requirements with minimum risk.

Benefits of using AvidXchange’s Energy Procurement team:

  • No out-of-pocket costs
  • Annual cost savings
  • Budget stability
  • Improved forecasting
  • Centralized contract management

AvidXchange Energy can assist in all phases of energy procurement, including:

  • Obtain and evaluate energy supplier pricing proposals and agreements
  • Negotiate favorable contract terms and conditions on behalf of our client
  • Coordinate enrollment/de-enrollment requirements with utility companies
  • Review third-party supplier bills to ensure contract compliance
  • Monitor market conditions during contract term to capitalize on favorable buying opportunities

If your company has sites in any of the below states, you can utilize AvidXchange Energy’s procurement services:

  • Connecticut
  • Delaware
  • Illinois
  • Maine
  • Maryland
  • Massachusetts
  • New Hampshire
  • New Jersey
  • New York
  • Ohio
  • Pennsylvania
  • Rhode Island
  • Texas
  • Washington D.C.

Rate and Tariff Analysis

Our comprehensive Rate & Tariff Analysis service provides a 12 month historical utility cost analysis of billings across all accounts. This twelve month snapshot identifies suspected utility billing errors and opportunities for on-going cost savings. We provide tariff and utility cost rate analysis identifying all areas of potential cost savings with go-forward recommendations and action plans.

We analyze all utility commodities including electricity, natural gas, water, sewer, fuel oil, steam and coal.