Automated Invoice Management Software from AvidXchange
Put paper invoices, and all of the headaches that come with them, in the past. Your suppliers will have options for submitting invoices to AvidXchange, so that it will be convenient for them. They can email invoices directly to AvidXchange with an inbox created specifically for your company, or they can continue to mail paper invoices to us.
Regardless of how they choose to submit invoices, we manage that entire process for you, so now you have all of the information that you need right at your fingertips electronically in our invoice management software.
Not Just Software, We're A Full Solution
Close the file cabinet and save the trees! Our invoice management software is built to automate your company’s current accounts payable process. No matter how many invoices you have, they’ll be automatically coded, assigned to the appropriate workflow, and routed electronically for approval. Once invoices get your stamp of approval, they flow directly into your accounting system for payment processing.
Reshape your invoice storage and security with these benefits:
- Save the Trees
Stop stuffing printed invoices in file cabinets. Scan your invoice into an electronic format or submit them using our Invoice application in seconds.
- Keep Control
Add rules and alerts for your invoices to make our software and service work best for your AP processes.
- Communication is Key
Got a question? Review and respond to invoices anytime, anywhere there’s an internet connection. Our service lets you to chat with teammates and improve accountability.
- Stay Organized
Forget about lost files. Log in to our system to get any invoice information you need. Give your auditors permission to search invoices to make auditing season a walk in the park.
- Real-Time Reporting
Boost trust and visibility with leadership by providing real time reports on accounts, growth and performance.
We integrate with over 150 accounting systems, so it's easy for you to get started.
Love your accounting system? We do too. We’ve worked hard to cultivate relationships with them, and to fully understand your process and make it seamless from your accounting system to our software. We know how important it is for your accounting system to remain your system of record, which is why we’ve integrated with so many best-in-class solutions.
Frequently Asked Questions
Once your invoice is entered into the system, simply log in to see the scanned invoice and all data that we’ve pulled from it – including payment total, vendor, and due date.
After invoice entry, recycle the loose leaves. The data, payment details, and approvals are all managed through our invoice scanning process – no pen or paper needed. You can even have your buyers email your invoices to skip a step!
We make it simple. Use your personalized AvidXchange email address to send us a PDF or scanned copy of your invoice. All of your buyers will send invoices the same way. Feel free to have your invoices mailed to your AvidXchange assigned P.O. Box, and we’ll use our services to enter them for you.
The Internal System Administrator or anyone with permissions of your internal team can void an invoice. Note, that this cannot be undone.
There isn’t a magic number, but we recommend speaking with an AvidXchange team professional to determine account system integration, and automation software and services that best fit your business.
By default, invoices are listed by Invoice Date, but can be arranged and filtered alphabetically or numerically by: Invoice Number, Invoice Date, Due Date, Vendor, Vendor ID, Total, Property, Property Code, Action, Days Held, Ordered By, Proxy For.