Automated Payment System

Managing accounts payable can be a tedious and time-consuming process. This is especially true if you’re running a large business that’s responsible for paying multiple vendors. With an automated payment system, however, you can get your bills paid more quickly and efficiently. There are a number of ways you can automate accounts payable, but using an automated payment system or platform is perhaps the most popular. Accounts payable automation can also help ensure that you pay your bills on time. Understandably, it can be all too easy to forget something, but an automated system can keep you on track.

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Accounts Payable Automation Software

Unleash your team’s efficiency with AvidXchange’s suite of accounts payable solutions and say goodbye to filing cabinets and lost invoices. Accounts payable process automation with AvidXchange frees your team from the manual AP tasks that are slowing down your business, all while giving you greater control over your spend management with the click of a button.

Reduce Costs of Accounts Payable

Reduce Costs

Reduce Costs

No more wasted efforts signing, stuffing, stamping and sending stacks of paper checks. Review, code and approve payments with a few clicks.
Scale For Business Growth

Scale For Growth

Scale For Growth

Savings from eliminating the hard costs associated with paper payments allow your current team to keep up with a growing workload.
Remote Accounts Payable

Work Remotely

Work Remotely

Our cloud based accounts payable platform provides online access 24 hours a day, seven days a week so you have flexibility when you need it.
Reduce Payment Fraud

Reduce Fraud

Reduce Fraud

Enhance your financial security by leveraging e-payment adoption, while providing your vendors with flexible payment options.

Join the 8000+ Businesses Enjoying AP Automation with AvidXchange

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VIDEO DEMO: STEP-BY-STEP WITH OUR ACCOUNTS PAYABLE AUTOMATION SOFTWARE

Watch our 4-minute demo of AvidXchange’s AP automation solutions. We’ll show you step-by-step how our solutions can digitally transform your entire invoice-to-pay process.

AvidXchange is among the best recurring billing software and offers accounts payable automation software for the middle market. AvidXchange’s accounts payable software doesn’t replace your existing accounting system but has instead built over 200 integrations with widely used accounting software systems. With AvidXchange, you can reduce costs—no more wasted time creating and sending stacks of paper checks. You can review and approve payments with just a few clicks. You can also scale for growth by eliminating many of the hard costs associated with paper payments and allowing your team to keep up with a growing workload.

AvidXchange’s cloud-based software provides online access 24/7, granting users flexibility when and where they need it. You can enhance your financial security by leveraging e-payment adoption while providing your vendors with flexible payment options. With AvidXchange’s cloud-based invoice management and payment automation suite, you can unleash your team’s efficiency and save money. You can also receive, track, and approve invoices in the workflow and make fast, secure payments to suppliers.

Working with an automated payment system like AvidXchange can benefit your business in many ways, but most importantly, it can allow you to take a backseat by replacing the manual paper processes associated with traditional accounts payable with automation.

Auto Pay vs Bill Pay

If you’ve ever researched the best way to pay bills each month, you’ve likely encountered the debate of auto pay vs bill pay. But what’s the difference between the two, and which is better? With bill pay you manually draw money from your bank account to make payments, whereas with auto pay you authorize a third party to pull money on your behalf. In other words, you make bill payments yourself, while auto payments are made automatically.

One is not necessarily better than the other in all cases, but auto payments are generally better for fixed payments that don’t fluctuate month to month. If you’d like to exercise greater control over when your money is spent and how much is taken from your account, you may want to stick with traditional manual bill pay. There are many types of billing system options, so if you’re considering bill pay vs auto pay, it may be useful to take your individual business and system preferences into account. Do you want your money drawn automatically each month, or would you rather have someone responsible for making bill pay paper check payments by hand? All this and more should be considered when deciding between autopay and bill pay.

Payment Automation Examples

Payment automation examples include payments related to mortgage payments and credit-card bills. You may, for instance, authorize the automatic payment of your monthly card bill. In that case, the money would be drawn from your account automatically—no need to worry about paying it manually. Another automated billing systems example, of course, is accounts payable. You can pre-authorize payments via an automated system so that you spend less time paying bills by hand.

Of course, there may be another automatic payment example to consider. For example, what if your automatic payment didn’t go through? Errors are bound to happen with just about any system, and in most cases you can simply go into the system and resolve the issue manually, making the payment yourself. You may want to view a billing system example to get an idea of how automated features work and what you can expect when dealing with an automation platform. While automation exists to simplify payment processes, using systems incorrectly, or failing to address problems as they arise, can complicate things. This is why it can be useful to view different payment automation examples before jumping in and getting started with any kind of automated system.

Automatic Bill Payment

Automatic bill payment services make it possible to easily manage your bills, especially if invoice payment automation is involved. Bill pay automation can help reduce the time spent manually sorting through and paying bills—which can be especially useful for accounts payable managers. You can auto-pay bills with credit card options or authorize direct withdrawals from your bank account. There are many different ways you can pay with automation. Each automated platform may operate a bit differently, so it’s important to be aware of your business needs and what type of system is best suited to meet them.

AvidPay is AvidXchange’s industry-leading automation software. With this automatic bill pay service, users can get their suppliers paid faster than ever. Best of all, AvidPay allows you to make 100 percent of your bill payments electronically, completely eliminating the need for paper checks. AvidPay supports flexible, managed bill payments backed by AvidXchange’s 700,000-member supplier network. You can make fast and secure B2B bill payments, create custom workflows with 24/7 visibility into bill payment status and approvals, and reduce bill payment processing costs by eliminating check printing, envelopes, postage, and time spent following up on uncashed checks.

Automatic Payment Software

Automatic payment software is compatible with most accounting systems. QuickBooks, for example, allows users to set recurring payments. There are guides and tutorials demonstrating how to enter automatic payments in QuickBooks, but the gist of it involves setting a payment schedule, accepting the terms and conditions of automatic payments, and submitting bank information. With this payment automation software, users can easily make payments without having to constantly go into the system and pay bills by hand.

Accounts payable technology is great for large organizations needing to pay large numbers of vendors, but it can also be helpful for smaller businesses that simply wish to devote more time to other business operations. Whatever your needs, payment approval software can help simplify your day-to-day tasks, saving you time and money. Some software systems, such as AvidXchange, work with popular accounting systems. AvidXchange has built more than 210 integrations with widely used accounting software systems for the middle market.

Ideally, your automatic payment software of choice should integrate seamlessly with your existing processes and systems. It should serve to enhance, rather than totally replace, what you already have. Many businesses find their existing systems to be relatively effective, so it may not make sense for them to completely phase out the old for the new. Thankfully, there are software options that make such integrations possible.

Auto Bill Pay App

An auto bill pay app is one of the most convenient ways to access your finances and ensure your bills are paid on time. What is autopay, and how can a bill pay app help with payments? As mentioned earlier, autopay refers to the payment method by which bills are paid automatically through pre-authorization. While most autopay systems can be accessed via desktop software, you can also find autopay mobile apps. Whether you’re looking for help with an automatic billing system project, or looking for a pay my bill app for your business needs, you can easily make payments on the go with a bill pay app.

The best bill pay app for iPhone should be properly optimized for iOS. Mint is among the best apps because it keeps track of your expenses in a single platform, while also providing budgeting tips. Prism is another great bill pay app for iPhone, gathering and tracking your bills and making it easy for you to pay them at once. Bill pay apps are often easy to use, making them a great option for most users.

What is Bill Payment Services

How does bill pay work, and what is bill payment services? It’s pretty straightforward. Users can simply log into their bill payment platform and pay their bills without having to hassle with stamping and mailing paper checks. Most bill payment services also offer automated options, allowing users to set up recurring payments so that they don’t have to manually pay bills each billing cycle. In terms of how to set up automatic payments for your business, you could look to an automated payment system like AvidXchange, which boosts efficiency, accuracy, and speed in the processing of invoices and payments.

For more information on how to set up automatic payments from one bank to another, you may want to consult with your bank to learn about your options. Not all automated systems are transferable from one bank to another, or even one system to another, so it’s important to be aware of your specific payment policies and what kind of bill payment services your bank offers. Thankfully, there are many different bill payment service options available today, with more springing up all the time. Investing in the right system for your business can save you time and money, simplifying your payment processes and speeding your workflows along.

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